New Employee Technology Guide

You will receive an email from Support@flagler.edu or Human Resources which includes your network email and MyFlagler username in the format of [first initial][last name] (i.e. jsmith) along with a temporary password to access your account. Use the information in the document you receive to log into SelfService and register your security questions. Once your security questions are set, change your network password to a secure password of your choice. Password requirements are displayed on the password update page. Staff and Faculty must change their passwords every 180 days.

After you have changed your email password, log into your Flagler College email inbox. From now on, you must check your Flagler College email regularly. All important emails will be sent to you via your Flagler College email account. If you have a smartphone, you may find it helpful to set up your email account on your phone by following the instructions below.

• Access the email login page
• Add your email account to your phone, tablet, or email application
• Access more information about your email account, such as email forwarding, quotas, etc.

Recommend Email Body Text Format

Default body text can be set in Outlook by navigating to File> Options > Mail tab > Compose messages. To set the default body text in other programs, look for a similar option.

Typeface: Georgia (not bold, italic, or underlined)
Size: 10 pt.
Color: Black
Background: Plain white / no image

Email Signature, Short, Default

Recommended for replies, follow-ups, and Flagler College recipients. Set the font to Georgia.

First Last
Position Title
Flagler College [Department]
904.819.6xxx | Fax: 904.826.xxxx
[Additional phone numbers or department web addresses if needed]

Email Signature, Long

Recommended for first-time contact with outside recipients.

First Last
Position Title
[Department line if needed]

Flagler College
74 King Street | Saint Augustine, FL 32084
904.819.6xxx | Fax: 904.826.xxxx
[Additional phone numbers or department web addresses if needed]
www.flagler.edu
Please consider the environment before printing this e-mail.

By logging into MyFlagler, you can access Canvas to manage your classes and more. You will receive an email from Support@flagler.edu or Human Resources, which includes your network email and MyFlagler username in the format of [first initial][last name] (i.e. jsmith) along with a temporary password to access your account.

To log in to MyFlagler, enter only your network username into the login field. This will either log you in automatically through Single Sign on if you have logged into Office or your Outlook email, or request for you to log in through our Microsoft landing page using your full Flagler email ( [username]@flagler.edu ) and password.

If you are a full-time employee, you will receive a Windows PC for your office. Any special computer or software needs must be arranged in agreement with you, your supervisor, and Institutional Technology. Ensure that you communicate with both your supervisor and Institutional Technology before you arrive to ensure that we will have the equipment you need ready for you.

You may not connect any computers brought from home to our network Ethernet ports. Personal equipment can instead connect to the internet via the Flagler College WiFi network (FC-Wireless or FC-Campus).

If you have an office phone, contact Technology Services at extension 293 to receive your temporary voicemail password. Be sure to ask for more information if you are unsure of your extension or full phone number.

Instructions for setting up your voice mailbox after you have received your temporary voice mailbox password

OneDrive

OneDrive gives you one place to store, share, and sync your work or school files. You can save your files in OneDrive and then work with them from almost any device. Every Flagler student and employee is provided with 1 Terabyte (TB) of OneDrive cloud storage.

Sign in to Microsoft 365 with your school account, so you can:

• Upload files from your PC or Mac.
• Share files with others.
• Give others permission to edit files and work on them at the same time.
• Access your files from anywhere, on your computer, tablet, or phone.
• Sync OneDrive to your Windows PC or Mac, so you can access your files, even when you're offline.

Explore Microsoft’s articles for more information about OneDrive!

Printing

All employees have unlimited print credits. You can print to select printers from home or from your personal laptop or tablet using WebPrint.

*To print from an office printer, you must be on an institution-owned computer or device and logged into the FC-Admin network or hardwired through ethernet.

Understanding computer and account security is extremely important! Not taking proper measures to secure your computer and account can not only expose your personal information to attackers, but can also make you responsible for larger-scale attacks on the network and potential data theft. Here are the basic steps you must take to keep information secure. Click on the [+] icon for more information: Always lock your computer when leaving your desk, and lock your office door when you leave.

Windows - Lock Computer

On Windows, hold down the Windows key on your keyboard, then press the "L" key to lock your computer.

Macintosh - Lock Computer

To manually start Screen Saver to Lock your computer, press the key combination Control + Shift + Eject. Alternate instructions:

1. Go to System Preferences > Exposé & Spaces > Exposé > Set the bottom-right corner to start the Screen Saver.
2. Any time you want to lock your computer, just drag the cursor to the bottom right of the screen. The screen saver will start, and after 5 seconds, will prompt you for your password. The 5 seconds gives you time to quit the screen saver if you accidentally moved the cursor to the bottom right of your screen.

Use a Secure Password.

Even if you think that you don't have anything interesting in your account, if your account is compromised, it can act as a hole into our entire system. Identity theft is also always a risk if your account is compromised. Hacking programs can easily try many passwords per second composed of common words, names, and numbers. Refer to the Secure Password Resources section of Account & Password Security to help you set up secure passwords. The best password is a long, randomly generated password. Use a different password for your personal email and other internet accounts than you do for your Flagler College accounts. If a program or hacker knows one of your passwords, they will be able to use the same password to access any of your other accounts that use that password. It's understandable that no one can just remember a multitude of complex passwords, but there are tools to help. Refer to the Password Management section of to help you manage your unique secure passwords.

Do not share or write down your password.

If you feel that you have a legitimate need to share or write down your password for others, contact us instead. We can certainly come up with a secure solution that works better for everyone.

Do not shut down your computer when you leave for the day.

Important security updates are applied to your computer overnight, so do not shut down your computer when you leave the office. Instead, simply lock your session or log out of your account.

Do not click on suspicious links found in email or on the web. Report all spam and phishing emails.

If you receive an email to your @flagler.edu email address that looks like spam, phishing, or is otherwise suspicious, let us know so that we can ensure that other similar emails are filtered properly as junk mail. For more information, please review our information on Spam & Phishing. If you access any of your Flagler College accounts from your personal computer, ensure that it is protected against malicious software. Anti-Virus for Windows & Anti-Virus for Macintosh

Remember that Flagler College Technology Services will never ask for your password.

Students, faculty, and staff can purchase software from Microsoft, Adobe, and other companies at a discounted education price from our Educational Discounts Website. You are not required to purchase any software for personal/home use unless your supervisor informs you otherwise. All of our labs (Windows and Macintosh machines) have Microsoft Office installed. If you would like to be able to use the Microsoft Office products on your own computer (Windows or Macintosh), you will need to buy the software.

More information on Educational Discounts