Refunds
The Student Accounts Office will start processing refunds after the Add/Drop Deadline, only when the charges and financial aid have been certified. You must have a credit balance on your account for it to be reviewed for a refund. Please check your Financial Aid portal to make sure all of your financial aid information is completed so the Financial Aid Office can disburse your awards to your student account. Once this is done, if you have a credit balance on your account, the Student Accounts Office has 14 business days to process your refund.
How it Works
Students in our undergraduate program are billed and refunded per semester.
Student Accounts will bill your semester tuition after the Add/Drop Deadline. Once this is completed, the Financial Aid office will post financial aid in the next few weeks following Add/Drop, as long as they have received all the needed documentation.
If the financial aid funds posted to your account total more than your bill, you will have a credit balance. If you have a credit balance, you will be automatically reviewed for a refund. The review process can take up to 14 business days to complete.
Charge Adjustments Due to Failure to Attend/Withdrawal
A student who pays the advance deposit but does not begin attending classes or who begins attending classes and subsequently withdraws may be entitled to an adjustment of some or all of the charges for that semester. The decision will be based on a specific date, as determined by the College. For a student who does not begin attending classes, the determining factor will be the date of written notification to the Office of Business Services and the Office of the Registrar.
For a student who voluntarily withdraws, or who is administratively withdrawn, the last day the student attended a class or classes will be the determining factor. For ease of reference, the terms withdraw or withdrawal will be used herein for all cases involving students who begin attending classes and cease attending during a semester, regardless of the reason.
There are two basic considerations involved when a student does not enroll or withdraws. The first consideration is how the student's various charges will be handled. The second is, if the student has financial aid, how the financial aid will be handled. These considerations are outlined in the following sections. Based on the following adjustments, a student's account may reflect a credit available for refund, or an additional amount owed to the College.
How to Calculate Charge Adjustments
Tuition Charges
- 100% adjustment for a written request received by the Office of Business Services and the Office of the Registrar by the add/drop deadline for the fall and spring semesters.
- 50% adjustment for a written request received by the Office of Business Services and Office of the Registrar from the day after the add/drop period through the end of the *31st calendar day of the semester for both the fall and spring semesters.
- 25% adjustment for a written request received by the Office of Business Services and the Office of the Registrar from the *32nd calendar day through the 59th calendar day of the semester.
- No adjustment will be made to the tuition charges if a student is involuntarily terminated from the College.
- No adjustment will be made for withdrawal after the 59th calendar day for both the fall and spring semesters.
Room Charges
Early withdrawal may result in room charges for the whole academic year. The housing contract is for a full academic year unless the student is a graduating senior or an incoming transfer student during the spring semester.
If a written request is received by the Office of Business Services and the Office of the Registrar by the add/drop deadline for the fall and spring semesters, the advance deposit will be forfeited, and the student will be charged a daily rate up to the date of withdrawal. The daily rate will be based on students' current room charges.
No adjustment will be made for a request or withdrawal after the add/drop period.
No adjustment will be made to the room charge if a student is involuntarily terminated from the College.
Meal Charges
100% adjustment for a written request received by the Office of Business Services and the Office of the Registrar before the dining facility is open for the student.
Once the dining facility is open for the student, meal charges will be assessed on the basis of the number of days the dining facility was open, with the determining factor being the official date of withdrawal. In addition, a $100 meal administrative fee will be charged. The balance of the charges will be adjusted.
No adjustment will be made to the meal charges if a student is involuntarily terminated from the College.
Miscellaneous Charges
Administrative Fees: A fee of $100 will be charged for each withdrawal.
Other Potential Fees: These fees are listed on the Tuition and Fees box on the Main Student Account page. Once assessed, none of these fees are refundable.
Fines: Any fine incurred by a student is not refundable.
*Students who are suspended for any reason will not receive any change to the original charges assessed to the student.
Financial Aid Withdrawl Adjustments
Students who participate in Title IV federal financial aid programs and who find it necessary to withdraw completely from all classes will have their federal aid assessed based on the total actual weeks of completion. The assistance is calculated based on the percentage of time enrolled as documented by the withdrawal date provided by the Registrar’s Office. This process could take up to 6 to 8 weeks to completion. Charges owed to Flagler College are calculated based on the above Withdrawal Policy.
For additional information on the Withdrawal Policy, you may visit the academic catalog.