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Facilities Management

The Facilities Management Department helps maintain, operate and enhance the physical facilities of the College. Services include custodial, building maintenance, and landscaping.  

Our goal is to support a physical environment conducive to learning, teaching, and service for Flagler College students, faculty, staff, and campus visitors.

Our Services

Maintenance and Housekeeping

Maintenance work orders are submitted electronically. Submit a work order electronically through the link below for any of the following: air conditioning/heating, plumbing, window shades, electrical, lighting, paint, doors, elevators, pest control, or life safety systems. Washers and dryers are maintained by an outside contractor, and instructions can be found on each machine.

How to submit a work order

  • Log in to SchoolDude
  • Fill in the required information
  • Submit your online form

Students may contact your RA or call maintenance at extension 469 for additional instructions.

Housekeeping

During the semester, housekeeping will remove trash and recycling from hallways and keep common areas clean. At the end of every semester, housekeeping cleans all dorm rooms and bathrooms. The cleanliness of room/bathrooms during the spring and fall semester is the student’s responsibility.

For students living on campus, housekeeping does not provide shower curtains, linens, pillows, or paper products. These items are purchased by the student. Students may change their own shower head, but a work order must be submitted for the showerhead to be changed. 

Pest control

Pests such as termites are treated on Tuesdays after receiving a work order. Termites are detected by small piles of sawdust or tiny pellets that look like wood. Please do not remove the evidence as it will help technician find the source.

Pests such as ants, spiders and roaches are treated on Fridays after receiving a work order.

Damage

Any damage inflicted on a room, building, or the grounds will be assessed by the Student Life Office. If fines are obvious, the Student Life Office will consult with Maintenance on the cost for repair and the fine to individual or group involved.

Questions?

View our Maintenance and Housekeeping FAQs.

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Groundskeeping

Flagler College Groundskeeping department inputs great effort into the College’s landscape and turf. Between the historical element and the beautiful location in the heart of St. Augustine, every corner of the College’s grounds is maintained to the highest standard.

Not only does the groundskeeping department take great pride in their work, they also do so sustainably. We work to ensure our water management program uses as little irrigation as possible, native and sustainable plants are used in the landscape, and a strong Integrated Pest Management program delivers a beautiful campus with as little input as possible.

Follow us on Instagram @FCGrounds for project updates, pictures of the grounds, and lawn and landscape tips!

Traverse Policy

For events, contractors, or others who must request permission to drive across any lawn or landscape of the campus.

Traverse Permit Policy

Traverse Permit

 

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Environmental Health and Safety

Flagler College Environmental Health and Safety department takes on the role of ensuring overall compliance and safety regarding Federal, State and Local Environmental Regulations, OSHA and Fire Protection Code, Department of Health, and many other regulating bodies. Through routine inspections, project coordination, standard operating procedure, training, and policy creation the campus strives to meet all the standards and expectations of code, rule, law, and regulation to ensure campus health safety.

Fire Safety Plan

Spill Prevention Control and Countermeasure Plan

Bloodborne Pathogen Exposure Control Plan

Hazardous Communications

Chemical Hygiene Plan and Hazardous Waste

Universal Waste Policy

Lock Out Tag Out

Hot Work Policy

 

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Energy Management and Sustainability

Energy use is the single largest environmental impact of a college campus and offers the biggest potential payback. Hence, we concentrate our sustainability efforts in this area. Flagler College periodically self-performs energy audits to augment potential energy and water savings.

The following measures have been implemented throughout the years based on successful energy and water conservation measures:

  • Upgrading to newer and more energy efficient lighting in buildings, which includes adding occupancy sensors to turn off lights in vacant spaces. Flagler
  • Implementing and expanding an energy management system. This includes installing occupancy based thermostat controls that reset temperature in unoccupied rooms or allow space temperature scheduling. The system allows remote monitoring, alarming and allows a variety of adjustments to control building temperature, humidity, ventilation and allow for corrective and energy saving measures.
  • The focus in the replacement of worn kitchen equipment for the food services area has been on the selection of carefully engineered and efficient Energy Star rated products. Essentially all equipment in the Ponce de Leon Hall dining area has been replaced with these rated items.
  • Replacement of less efficient water heaters with high-efficiency units that have energy management control devices.
  • College has upgraded a majority of lighting fixtures to LED fixtures of similar color and temperature. Retrofits throughout the years have allowed Flagler College to optimize product types.
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Capital Improvements

Our Facility Management team is responsible for partnering with organizations on new campus construction, renovation, and restoration projects. 

We manage all large and small capital improvement projects by:

  • Selecting Architects/Engineers and Contractors
  • Negotiating and administering all contracts
  • Overseeing/coordinating/integrating the design process
  • Providing in-house design and technical support for smaller projects
  • Providing construction oversight and quality control in the field
  • Managing all aspects of construction including, scope, budget, and schedule
  • Approving invoices and tracking project expenditures and progress
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Meet Our Team

Joe Bruce

Executive Director of Facilities JBruce@flagler.edu 904-826-8708

Joe Bruce recently joined Flagler College, having spent the last 15 years at the Florida School for the Deaf and the Blind (FSDB) in St. Augustine. While there, he held leadership roles in Training and Quality Assurance and participated heavily in policy creation and compliance for state government and educational administration. For the last decade, Joe has been a leader in the fields of emergency preparedness, safety & security, and facilities management. As a Florida Certified Contract Manager, he managed small and large-scale construction and renovation projects of all types for historical campus buildings and educational programs.

As the Flagler College Executive Director of Facilities, Joe oversees all building and campus improvements while maintaining the historical integrity and character that makes the College so special. Joe holds a BA in History with a concentration in American Studies, is certified to teach K-12 Social Sciences, is an instructor of First Aid, CPR, and Non-Violent Crisis Intervention, and possesses several Homeland Security National Incident Management certifications.

Areas of Specialization:

  • Campus Planning
  • Facility/Maintenance Management
  • Emergency Preparedness
  • Policy & Procedure Compliance
  • Contract & Project Management
  • Quality Assurance

Vic Cheney

Director of Facilities VCheney@flagler.edu 904-819-6213

Vic has been with Flagler College since 2004. Since then, the College has grown from 350,000 square feet of building space to just under 1 million square feet. Vic has played an integral role in the consistent maintenance of all buildings, as well as the expansion and growth. He has overseen upgrades of all types including, but not limited to HVAC controls/equipment, electrical, carpentry, life safety, and energy management. Vic continues to be involved in restoration and improvement projects, working with historical preservation and mechanical contractors to maintain the historical aspects of the campus and upgrade mechanical systems.

Andrew Wetherington

Supervisor of Maintenance AWetherington@flagler.edu 904-819-6213

A.J. Wetherington has been working for Flagler College for 10 years, the last 5 having been as Maintenance Supervisor. In this role, he manages the Maintenance crew as well as the tens of thousands of work orders that are submitted annually. AJ is currently working on obtaining a Master’s Degree in Business Admiration with a concentration in Project Management. A.J. holds certifications in Project Management – Certified Associate in Project Management (CAPM) and Facilities Management – Facilities Management Professional (FMP).

Adam Vargas

Supervisor of Custodial Services AVargas@flagler.edu 904-819-6213

Adam Vargas joined Flagler College Maintenance Team in 2005. Five years later, Adam earned a promotion to  Supervisor of Custodial and Housekeeping Events. During the past 16 years, Adam has earned multiple management and supervision certifications, as well as a certification in commercial spa and pool maintenance. Adam is responsible for overseeing one of Flagler’s largest and most diverse employee teams, providing custodial coverage for the over 1 million square feet of our campus. Always focused on the enhancement of our Flagler student experience, Adam and his team take great pride in maintaining the health safety, cleanliness, disinfection, and overall beauty of our campus.  He also oversees Flagler’s event set-up team responsible for supplying and staging all materials required to meet the always-changing demand for the many unique events throughout our beautiful campus.

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Gwen Odell

Administrative Assistant of Maintenance and Custodial Services GOdell@flagler.edu 904-819-6469

Gwen Odell joined Flagler College in 2012 after many years in the medical field with the Cancer Center of North Florida and Mayo Clinic.  As the administrative assistant in Facilities, she oversees the electronic work order request system. Gwen is the face and voice of Facilities customer service for students, staff, and faculty alike. She anchors the day-to-day operations for Facilities Leadership, Maintenance, Grounds, and Household by coordinating requests.

Jonathan Cloward

JCloward@flagler.edu 904-819-6213

Jonathan Cloward is the Paint Department Supervisor for Flagler College. This position is hugely important to maintaining the historic and aesthetic integrity of our storied campus. His work must be in harmony with the Historical Architectural Review Board (HARB). From hurricanes to campus expansion, John has seen abundant positive change at the College over the past ten years. Jon takes pride in the appearance and history of Flagler College and will his best to continue the school’s tradition of excellence.  

Questions?

We are happy to help! Our office is located at 107 King Street, Suite C, and open Monday to Friday 7:00 a.m. - 3:30 p.m. You can contact us by calling (904) 819-6213 or submit a request at:

Requests