Skip to Main content

Renovation FAQs

Student and Family Information Session

Questions for all residential students

Can I still live with my assigned roommate?

A. We will do our best to keep as many roommates together as possible through this move. We understand that you have started to build a strong bond with your roommate, but we are confident that you will also be able to build a strong relationship with your new roommate. If we cannot keep roommates together, we will try to place students on the same floor or as suitemates. 

Back To Top
Will there be a price increase if I go to another residence?

A. No, you will not experience a price increase if you go to another hall. We will honor the Ponce rate for all those impacted.

Back To Top
Is there any additional financial assistance available?

A. As a wind-down of the federal HEERF (Higher Education Emergency Relief Fund) program, a one-time lump-sum payment will be disbursed to all eligible students. No application will be necessary. We will begin the distribution of these funds the week of September 5th. Additional information will be sent directly to all eligible students.

Back To Top
Why is my room impacted?

A. Your room requires additional work and will not be ready yet. However, we understand your disappointment and are working to create the best overall on-campus residential experience despite our limitations.

Back To Top
Can I get a refund if I choose not to enroll or to withdraw?

Deposit refund: Flagler’s $400 enrollment deposit is non-refundable, as we are still providing on-campus housing for you. In the event you decide to defer your enrollment, we can apply that deposit to either the Spring semester (January 2023) or the following Fall semester (Fall 2023). Please contact your admissions counselor for more information on the deferral process.

Tuition refund: Students will receive a refund for any payments made before move-in. After move-in, the student will be charged a daily rate up to the date of withdrawal. The daily rate will be based on the student’s room and board charges. Tuition will be adjusted 100% if a student withdrawals by the add/drop deadline. No adjustments will be made after the add/drop period.

Student loan refund: Student loans are not disbursed until after the drop/add period ends. Student loans will be canceled and will not be disbursed for any student who is not enrolled for the fall semester. Students who enroll and withdraw during the term will have their loans adjusted in accordance with the federal withdrawal calculation regulations. 

Financial aid refund: Financial aid is not disbursed until after the drop/add period ends. Financial aid will be canceled and not be disbursed for any student not enrolled for the fall semester. Students who enroll and withdraw during the term will have their financial aid adjusted in accordance with federal, state, and institutional withdrawal calculation regulations.

Back To Top
What happened?

A. During the Ponce Hall renovation to install new flooring, paint, light fixtures, and furniture, the East Wing experienced a water leak from the Ponce’s fire suppression system on the third floor and damaged 46 newly completed rooms. The outcome of this event means that residential rooms in Ponce Hall East will be offline for the 2022-2023 years to allow for renovations from the leak and additional improvements that will further enhance the physical space.

Back To Top
What does it look like now that I am living with a new person? How will we get to know each other?

A. Your RA will help ensure your new living situation is as smooth as possible. We understand that these may not be your original roommate(s), but with intentional conversations and programming through the RAs, we are confident you will have a great living experience!

Back To Top
Can I change my move-in date?

A. Yes! If you need to change your move-in date, please email residencelife@flagler.edu.

Back To Top
Can I appeal this?

A. Unfortunately, you cannot appeal your room change at this time. 

Back To Top
What extra amenities will be added to my room?

A. Every resident will be provided with the same furniture as normal. Each resident will have a twin XL bed, mattress, desk, desk chair, dresser, and wardrobe. Furthermore, an extra micro-fridge will be added to those rooms that are now triples.

Back To Top
What if I am approved for early arrival?

A. We are excited to welcome a few early arrivals to campus and will ensure that the new rooms are ready and prepared to go for your move-in. You will be able to move into your newly assigned room by the time of your early arrival.

Back To Top
Can my original roommate and I swap rooms with another student(s)?

Yes, if you and your roommate have connected with other student(s) and that student(s) has agreed to change rooms. If you have made these arrangements, please email the Office of Residence Life with your details at residencelife@flagler.edu

Back To Top
What are the floor plans for Lewis, FEC, and the Sebastian Hotel?

While we do not currently have the floor plans for the Sebastian Hotel, we do have floor plans for Lewis and FEC below.

We also have photos of the rooms in FEC here, and will have photos of Lewis available soon.

Here is a video of the Sebastian Hotel rooms.

Back To Top
What is the schedule for Move-In Day?

August 19th

New Students

9:00 AM - 10:30 AM

Ponce 3rd West
Cedar 3rd Floor
FEC 4th Floor

 

10:45 AM - 12:15 PM

Ponce 3rd East
Cedar 2nd Floor
FEC 3rd Floor

12:30 PM - 2:00 PM

Ponce 2nd West
Cedar 1st Floor
FEC 2nd Floor

2:15 PM - 3:45 PM

Ponce 2nd East
FEC 1st Floor

August 20th

New Students

9:00 AM - 10:30 AM

Ponce 1st West
Lewis 3rd Floor

10:45 AM - 12:15 PM

Ponce 1st East
Lewis 2nd Floor

12:30 PM - 2:00 PM

Ponce Lobby West
Lewis 1st Floor

2:15 PM - 3:45 PM

Ponce Lobby East

August 21st-23rd

Returner Students

9:00 AM - 4:00 PM

Returner Move-In

 

Move-In Day Schedule (PDF)

Back To Top

Questions for residential students going to the Sebastian Hotel

Here is a quick video showcasing the Sebastian Hotel rooms for residential students.

How will I get to campus?

A. We are fortunate that the hotel is a quick 15-minute walk to the main campus. Flagler College will also offer shuttle services multiple times during the day so that if you would like to catch a ride to the main campus, you can! Shuttle service information and schedule will be emailed to you in a few short days, along with more information regarding the hotel.

Back To Top
Can I park at the hotel? Can we swap cars, or is it one registered car?

A. One vehicle per room is permitted to park at the hotel, which can be swapped with your roommate’s vehicle at any time. You and your roommate can determine whose car that is, but the other must park at the Abare Parking Garage. You are still required to have a Flagler College Parking Decal at the hotel.

Back To Top
What is the visitor policy for the hotel?

A. Visitors are allowed, but overnight guests must be approved by Residence Life.

Back To Top
How do the policies at the hotel differ from the other residence hall policies?

A. The policies in the hotel regarding alcohol, quiet hours, prohibited items, etc., will still be the same as a student living on campus. Students living at the Sebastian Hotel are expected to follow the same policies laid out in the Flagler College Student Handbook.

Back To Top
Will this impact my meal plan, and if so, how?

A. This will not impact your meal plan. You will still be required to have at least the 10-meal plan but can upgrade to the 15 or unlimited if you wish!

Back To Top
What does security look like at the hotel?

A. Flagler College security will be stationed at the Sebastian Hotel like they would at any other hall and provide rounds to ensure the safety and security of our students.

Back To Top
Can I decorate my room at the hotel?

A. Since we are utilizing a hotel that is not owned by Flagler College, we cannot allow the decoration of rooms or anything hung up on the walls.

Back To Top
What are the amenities that I can use at the hotel?

A. The hotel has a plethora of amenities that you can utilize, such as a study area, pool, gym, and fire pit! The hotel will have a microwave, mini fridge, and a food prep counter.

Back To Top
What size bedding will I need for the hotel?

A. The hotel does require queen-size bedding instead of the standard twin XL found in the other residence halls.

Back To Top
What furniture and storage will be available in the Sebastian Hotel rooms?

A closet, two dressers, a wardrobe, and a refrigerator/microwave unit are available in every room. Additionally, there is room for a plastic three-drawer storage unit. 

Back To Top
What are the shuttle bus hours from the Sebastian Hotel to the campus?
Monday-Friday
7:15 am 8:15 am 11:00 am 1:00 pm 3:00 pm 6:00 pm
Saturday/Sunday
9:00 am 11:00 am 3:00 pm 6:00pm

If you need a ride to the hotel anytime between 6 p.m. and 7 a.m. please contact Security at 904-819-6200 for the Safe Ride program.

Back To Top

Questions for residential students being placed in triple rooms

Will I need to share my amenities now, such as in my desk, dresser, closet, etc.?

A. No. Every resident will be provided with the same furniture as usual. Each resident will have a twin XL bed, mattress, desk, desk chair, dresser, and wardrobe. Furthermore, an extra micro-fridge will be added to those rooms that are now a triple.

Back To Top
Will the cost of my room be adjusted?

A. The cost of your room will not be adjusted if you were originally assigned a roommate. Flagler has a standard rate for all housing assignments where two or more students are housed together. Students moving from a single to a triple will have their rate adjusted to the standard rate.

Back To Top
Is there any additional financial assistance available?

A. As a wind-down of the federal HEERF (Higher Education Emergency Relief Fund) program, a one-time lump-sum payment will be disbursed to all eligible students. No application will be necessary. We will begin the distribution of these funds the week of September 5th. Additional information will be sent directly to all eligible students.

Back To Top
How will all the furniture fit in the room?

A. We have worked hard to ensure that all furniture will not only fit in the room but will be designed in a functional way so that the three of you can still make it your own space!

Back To Top

Questions for residential students who were in single rooms

Can I defer my enrollment to another semester?

A. Incoming students: Yes, but there is no guarantee that we will be able to honor your single request for a subsequent term. Please reach out to your admissions counselor should you decide to defer your enrollment. You can email the Office of Admissions at Admissions@flagler.edu.

Back To Top
Why is my accommodation not being accommodated anymore?

A. The Office of Residence Life at Flagler College does its best to accommodate all requests for singles, but there are times when we are not able to. During this unforeseen circumstance, this, unfortunately, means that we can no longer accommodate your single request but will do our best to see if a single room is open throughout the year. We are confident that your new roommates will help you prepare for the academic year and offer a support system for you here at Flagler.

Back To Top
Will my price be reduced since I am no longer assigned to a single?

A. Students will not be charged the single room rate if they are no longer assigned a single room.

Back To Top
Can I secure my own accommodation off campus as a first-year student?

A. Please email the Dean of Admissions to discuss your off-campus requests at rbranch@flagler.edu.

Back To Top

Questions?

If you have a question that is not answered in the FAQ above or you would like to connect to someone, please reach out to our Residence Life team at residencelife@flagler.edu.

residencelife@flagler.edu