Coronavirus (COVID-19)

Information & Update

Flagler College is monitoring the recent international outbreak of the coronavirus respiratory illness and is closely following all guidance issued by the Centers for Disease Control and Prevention (CDC). You can find the latest information and College updates on this page.

Coronavirus FAQs

Additional information on COVID-19 key community health indicators and metrics

Earlier this week, we promised to release additional information on key metrics and community health indicators that we will use to establish thresholds for alert level assessment given the specifics of Flagler College’s campus operations, as well as an "operations table" that explains what various alert levels mean for those operations.

The following information was developed by a sub-group of the COVID-19 Reopening Task Force and will allow the College to determine our operational status based on the most current and relevant data about the pandemic as the start of the fall semester approaches.

This is part of our commitment to not only create a healthy environment for students, faculty and staff to return to, but to also keep you abreast of the many steps we are taking to study all relevant data, understand what it means for our campus and adjust College operations accordingly.

The tables below include key environmental and campus metrics, thresholds or key factors for use in determining our campus alert level, and tables which list corresponding operations by alert level. These metrics, based on recommendations in the Johns Hopkins “COVID-19 Planning Guide and Self-Assessment for Higher Education,” will be monitored by the College daily. We will begin posting alert levels in early August.

Though individual metrics are listed with corresponding thresholds for various alert levels, the guidance directs that this information must be interpreted holistically when determining our status as a College. There is no simple formula for weighing or prioritizing metrics, and environmental factors throughout the state and local community must be weighed relative to internal factors at the College. Flagler’s size and the nature of its campus and classes, along with the rigorous safety protocols planned, give us the opportunity to better mitigate the effects of the pandemic and to manage our risk more effectively than larger institutions. For that reason, closely monitoring, openly communicating, and swiftly responding as an entire campus to the available data will be essential to our safety and success.

Flagler College COVID-19 Key Assessments and Alert Levels:

KEY ENVIRONMENTAL ASSESSMENTS

Key Question	Key Metric	Thresholds/Keys for Alert Level Assessment
What Phase is the state in?	*State Reopening Phase	L 4 = Phase 1 L 3 = Phase 2 L 2 = Phase 3
Are there signs of a resurgence in cases?	Influenza-like illness or COVID 19-like illness (syndromic data)	Alert shifting higher = above avg Neutral/lower = avg or below
Can the local hospital(s) absorb additional cases?	Available beds/ventilators/staff	No direct correspondence to levels, but should be monitored
What are the local disease conditions?	Daily new cases/100,000 people (7-day rolling average)	L 4 = >25 L 3 = 10-25 L 2 = 1-9
Testing capacity (are we testing enough to detect cases?)	Percentage of positive tests (7-day rolling average)	L 4 = >15% L 3 = 10-15% L 2 = 5-9%
	Trends in daily infection rate	Alert shifting higher = increasing over 7-day period Shifting lower = decreasing over 14-day period

*unless otherwise noted as “State” data, all environmental data reported here are for St. Johns County. Alert level assessments will use primarily this data, but may draw from surrounding counties and/or more state-level data, as appropriate.

Data Sources:

1 – All data from Florida Dept of Health unless otherwise noted (links: https://floridahealthcovid19.gov/ & http://ww11.doh.state.fl.us/comm/_partners/covid19_report_archive/county_reports_latest.pdf

2 – Agency for Health Care Administration (AHCA) (link: Hospital Beds Census)

3 – Harvard Global Health Initiative (link: https://globalepidemics.org/key-metrics-for-covid-suppression/)

KEY INTERNAL/CAMPUS ASSESSMENTS

Key Question	Key Metric	Thresholds/Keys for Alert Level Assessment
Are we protecting students, faculty, and staff?	Number of infections (Flagler College)	Monitor weekly and two-week trends.
Are we protecting students, faculty, and staff?	Available number of contact tracers/case load	Monitor weekly and two-week trends.
Is there sufficient capacity for quarantine and isolation?	Number of available rooms	Monitor sufficiency of our capacity relative to trends above.
Are there sufficient cleaning supplies, PPE, and testing available?	Inventory levels	No direct correspondence to levels, but should be monitored
Are stakeholders complying with restrictions and safety measures?	Compliance with health app	No direct correspondence to levels, but should be monitored

Data Sources: All internal data reported from Student Affairs in conjunction with the Reopening Task Force.

OPERATIONAL STATUS RELATIVE TO ALERT LEVELS

	(Most restrictive) Very High Alert Level Only Essential Ops	High Alert Level Low Density Operations	Moderate Alert Level Medium Density Operations	(Least restrictive) Low Alert Level High Density Operations
Residence Life	N/A, Residence Halls closed except for essential students	Residence Halls open with reduced occupancy, common space closed, no visitors	Residence Halls open with reduced occupancy, common space accessible with physical distancing measures and reduced occupancy, no visitors	Residence Halls open with traditional occupancies, policies and procedures in place
Dining Services	N/A, Closed	To-go options only, controlled entry to pick up meals	Dining facilities are limited to 50% capacity with physical distancing maintained. Employees must take meals to go	Dining facilities at or near room occupancy levels.
Student Support Facilities	N/A - Closed	Limited access utilizing scheduled appointments for services	Facilities open but with reduced occupancy and physical distancing. Some restrictions regarding access of facilities still in place.	All facilities may return to full occupancy and service.
Classrooms, Class enrollment/size	N/A, students not on campus. Instruction is fully remote/virtual.	Classes should be held in classrooms where physical distancing is possible such as large lecture halls. Classes unable to adhere to physical distancing should convert to hybrid delivery.	Classes should be held in classrooms where physical distancing is possible such as large lecture halls. Classes unable to adhere to physical distancing should convert to hybrid delivery.	All classes may return to full occupancy.
Events (Assemblies, Info Sessions, Meetings, etc.)	Virtual only.	Virtual or in small groups abiding by health safety protocols. No contact or sharing between individuals.	Large events may be held outside or in venues that allow for appropriate social distancing practices. Clear guidance on entry and dismissal is established.	No restrictions on event size or cadence.
Shared Office Spaces	Essential workers may continue work in shared spaces with health safety measures observed.	Capacity limitations are established. Most work remains remote and essential use of shared spaces is planned to not exceed capacity limitations.	Capacity limitations are established. Most work remains remote and health safety practices are honored for those in the workspace.	No restrictions on shared office spaces.

NB: These operational descriptions are taken directly from Johns Hopkins OpenSmartEDU:Covid-19 Planning Guide for Higher Education, published by the Johns Hopkins Center for Health Security, et al.

As we approach the beginning of the fall semester, Flagler will remain vigilant in monitoring the rapidly evolving conditions surrounding the COVID-19 pandemic, and transparent as we look at how new data and the changing situation impacts our community. As always, our priority will continue to be ensuring the health and safety of everyone within the Flagler Family, and we believe that these new metrics and community health indicators will allow us to do this in the most effective way possible.

Additional Information:

For answers to our most Frequently Asked Questions, please visit: www.flagler.edu/coronavirusfaqs
Please continue monitoring Flagler College email or visit the College’s coronavirus information page: www.flagler.edu/coronavirus
To view the College’s Reopening Task Force Report, click here.

Questions, comments, or suggestions can be emailed to reopening@flagler.edu

Previous Updates

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July 2020 Updates

Additional information on COVID-19 key community health indicators and metrics

7/17/20

Flagler College COVID-19 Key Assessments and Alert Levels:

KEY ENVIRONMENTAL ASSESSMENTS

Key Question	Key Metric	Thresholds/Keys for Alert Level Assessment
What Phase is the state in?	*State Reopening Phase	L 4 = Phase 1 L 3 = Phase 2 L 2 = Phase 3
Are there signs of a resurgence in cases?	Influenza-like illness or COVID 19-like illness (syndromic data)	Alert shifting higher = above avg Neutral/lower = avg or below
Can the local hospital(s) absorb additional cases?	Available beds/ventilators/staff	No direct correspondence to levels, but should be monitored
What are the local disease conditions?	Daily new cases/100,000 people (7-day rolling average)	L 4 = >25 L 3 = 10-25 L 2 = 1-9
Testing capacity (are we testing enough to detect cases?)	Percentage of positive tests (7-day rolling average)	L 4 = >15% L 3 = 10-15% L 2 = 5-9%
	Trends in daily infection rate	Alert shifting higher = increasing over 7-day period Shifting lower = decreasing over 14-day period

Data Sources:

2 – Agency for Health Care Administration (AHCA) (link: Hospital Beds Census)

3 – Harvard Global Health Initiative (link: https://globalepidemics.org/key-metrics-for-covid-suppression/)

KEY INTERNAL/CAMPUS ASSESSMENTS

Key Question	Key Metric	Thresholds/Keys for Alert Level Assessment
Are we protecting students, faculty, and staff?	Number of infections (Flagler College)	Monitor weekly and two-week trends.
Are we protecting students, faculty, and staff?	Available number of contact tracers/case load	Monitor weekly and two-week trends.
Is there sufficient capacity for quarantine and isolation?	Number of available rooms	Monitor sufficiency of our capacity relative to trends above.
Are there sufficient cleaning supplies, PPE, and testing available?	Inventory levels	No direct correspondence to levels, but should be monitored
Are stakeholders complying with restrictions and safety measures?	Compliance with health app	No direct correspondence to levels, but should be monitored

Data Sources: All internal data reported from Student Affairs in conjunction with the Reopening Task Force.

OPERATIONAL STATUS RELATIVE TO ALERT LEVELS

	(Most restrictive) Very High Alert Level Only Essential Ops	High Alert Level Low Density Operations	Moderate Alert Level Medium Density Operations	(Least restrictive) Low Alert Level High Density Operations
Residence Life	N/A, Residence Halls closed except for essential students	Residence Halls open with reduced occupancy, common space closed, no visitors	Residence Halls open with reduced occupancy, common space accessible with physical distancing measures and reduced occupancy, no visitors	Residence Halls open with traditional occupancies, policies and procedures in place
Dining Services	N/A, Closed	To-go options only, controlled entry to pick up meals	Dining facilities are limited to 50% capacity with physical distancing maintained. Employees must take meals to go	Dining facilities at or near room occupancy levels.
Student Support Facilities	N/A - Closed	Limited access utilizing scheduled appointments for services	Facilities open but with reduced occupancy and physical distancing. Some restrictions regarding access of facilities still in place.	All facilities may return to full occupancy and service.
Classrooms, Class enrollment/size	N/A, students not on campus. Instruction is fully remote/virtual.	Classes should be held in classrooms where physical distancing is possible such as large lecture halls. Classes unable to adhere to physical distancing should convert to hybrid delivery.	Classes should be held in classrooms where physical distancing is possible such as large lecture halls. Classes unable to adhere to physical distancing should convert to hybrid delivery.	All classes may return to full occupancy.
Events (Assemblies, Info Sessions, Meetings, etc.)	Virtual only.	Virtual or in small groups abiding by health safety protocols. No contact or sharing between individuals.	Large events may be held outside or in venues that allow for appropriate social distancing practices. Clear guidance on entry and dismissal is established.	No restrictions on event size or cadence.
Shared Office Spaces	Essential workers may continue work in shared spaces with health safety measures observed.	Capacity limitations are established. Most work remains remote and essential use of shared spaces is planned to not exceed capacity limitations.	Capacity limitations are established. Most work remains remote and health safety practices are honored for those in the workspace.	No restrictions on shared office spaces.

NB: These operational descriptions are taken directly from Johns Hopkins OpenSmartEDU:Covid-19 Planning Guide for Higher Education, published by the Johns Hopkins Center for Health Security, et al.

Additional Information:

For answers to our most Frequently Asked Questions, please visit: www.flagler.edu/coronavirusfaqs
Please continue monitoring Flagler College email or visit the College’s coronavirus information page: www.flagler.edu/coronavirus
To view the College’s Reopening Task Force Report, click here.

Questions, comments, or suggestions can be emailed to reopening@flagler.edu

Kristine Roberts named Flagler College COVID-19 Coordinator

7/10/20

Subject line: Information: Kristine Roberts named as Flagler’s COVID-19 coordinator

Text:

Kristine Roberts will transfer from her current role to the temporary appointment as Flagler College’s new COVID-19 coordinator, a position that will see her working closely with the College’s Reopening Task Forces as plans continue to develop for a return to face-to-face classes in the fall. Roberts, who most recently served as an administrative assistant in the College’s Education Department, will report to the Assistant to the President and work in collaboration to plan, develop and implement all aspects for COVID-19 prevention, preparedness and response efforts.

Roberts will help coordinate the efforts of all COVID-19 initiatives such as creating and implementing plans, identifying courses of action, providing and coordinating education, tracking case management, generating trend analysis, overseeing the contact tracing process and monitoring isolated and quarantined individuals.

Roberts has a strong background in project management and previously worked on the planning and implementation of the College’s new strategic plan. She is a Certified Program/Project Manager and Quality Assurance Manager who has worked with Stein Mart, Pfizer, Hartford Investment Management Co., among others.

The new position was created on the heels of the release of Flagler’s Reopening Task Force Report, which provides a framework for Flagler College’s safe opening for the fall 2020 semester amidst the COVID-19 pandemic. Flagler College President Joseph G. Joyner determined it was important to dedicate a position to the many planning needs the coronavirus has created, and that Roberts’ project management experience would make her the ideal person to take on the role.

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Announcement on Flagler Health+ app

7/9/20

Subject line: Information: Flagler College announces Saints Health+ App for fall

Text:

Dear Faculty, Staff, and Students:

I am pleased to share with you that Flagler College has partnered with Flagler Health+ to bring the Saints Health+ app to our campus to help ensure a safe and healthy environment as we reopen this fall. The program provides complete exposure prevention, testing, and management with robust security and HIPAA compliance. Powered by the Healthfully platform, the solution contains essential technology features and health services to maximize safety and care, including:

Daily self-screening and attestation
Telehealth physician visits and lab orders

Testing and lab results
Secure messaging
Contact tracing and proximity reporting
Exposure management and compliance reporting
Isolation & quarantine support communities

Employee and student education
Works on any platform: Web, iOS, Android

The Saints Health+ app will have significant benefits for you; in the event, we have a positive case on campus, the platform supports quick identification of employees and students who have been in close proximity with a COVID-19 positive person. This efficient contact tracing approach reduces the risk of an outbreak and supports the safety of our Flagler Family. In addition, as we require a daily self-health assessment and attestation related to COVID-19 symptoms for the fall semester, the Flagler Health+ Anywhere app will provide a quick and convenient alternative to the current paper/Qualtrics form.

The College is committed to the safety and well-being of the entire Flagler family, and I hope that the use of this app will simplify the self-health assessment process for our campus and aid us in our efforts to contain the spread of COVD-19 on our campus.

A campus-wide launch is scheduled for early August. Students will be required to begin using the app two weeks before returning to campus. Additional information on the Saints Health+ app, including specific instructions for students about using the app before their arrival to campus and an invitation to download and join the application, will be forthcoming.

Joseph G. Joyner

President

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Release of Reopening Task Force Report

7/7/20

Subject line: Official: Flagler College releases Reopening Task Force Report for fall semester

Text:

Dear Students, Faculty, Staff, and Parents,

As Flagler College continues to chart a new course through the ongoing COVID-19 coronavirus pandemic and prepare campus for a return to face-to-face classes on campus this fall, our Reopening Task Forces have developed a framework for a healthy Flagler community.

This week Flagler College approved the “Reopening Task Force Report,” a detailed and comprehensive plan that includes health and safety measures, operations, academic continuity, student support and residence life, dining services and other key recommendations that we will implement for safe resumption of classes this August.

These plans follow all guidance from the State of Florida and the Centers for Disease Control and Prevention to ensure the safety and well-being of students, faculty, staff, and the surrounding community.

Key highlights of this report include:

Health and Safety

Anyone who is on the Flagler College campus must wear a mask or facial covering unless they are in a private space.
People are expected to stay 6’ from each other at all times.
Flagler College has partnered with Flagler Health+ Hospital to provide a health screening app called Saints Health+ that faculty, staff, and students will be required to use this fall.

Academic Continuity

We will hold to the standard academic calendar for the Fall, in terms of instructional days. Changes are planned to stagger move-in days/etc. and to urge students to limit travel in accordance with health and safety guidelines. The College will resume with classes as-planned on Aug. 26.
Courses should be prepared for the contingency of instruction moving online beginning Thanksgiving week and through Finals, should it be appropriate to do so
This will not affect graduation, set for Dec. 12.
An ad hoc committee of the Office of Academic Affairs has been established to develop classroom capacity plans, including review of technology in each room.
Faculty, staff, and students need to be prepared for 3 scenarios:

In-person classes will look different with smaller class sizes, spaces for physical distancing, and regular classroom sanitation.
Hi-flex or hybrid courses with a staggered model where faculty and students participate in on-campus and online instruction.
A complete pivot to online classes should it be necessary.

Students should be prepared to bring appropriate technology that will enable them to complete coursework online if necessary.

Cleaning and Preparation of Campus

Classrooms and common spaces will be cleaned daily and nightly, and work stations will be cleaned by individuals in those spaces.

Residence Halls and Dining 

Capacity in our residence halls has been reduced to maintain good physical distancing practices, and isolation rooms will be available for those who exhibit symptoms or test positive.

Dining Services will also look a bit different. Tables will be limited to 2 chairs, and foodservice employees will serve all food and provide Flatware, condiments, and cups. Salads will be premade.
All public tours have been postponed indefinitely for the safety of our campus, and visitors will not be allowed in residence halls.

Student Support and Events 

Attendance at in-person events will be limited based on CDC guidelines, with the majority of events taking place outside in areas like the palm garden, West Lawn, and The Commons courtyard.

Implementing virtual events when necessary in place of in-person events.

We are committed to the safety and well-being of the entire Flagler community, while also ensuring we continue to live by our Core Values: Transformative Learning, Respectful and Inclusive Community, Citizenship with Integrity, Thoughtful Stewardship. We believe this plan will allow the College to return to a safe and engaging campus experience. We will release additional details later this month on classroom capacities, changes in class schedules, and other academic continuity elements.

To view the Reopening Task Force Report online, click here.

June 2020 Updates

A Message from President Joyner

6/30/20

Subject line: Information: A Message from President Joyner

Text:

Dear Students and Parents,

I want to express how excited we are to welcome our students back to the Fall 2020 Semester. I have come to realize over the past few months how much you all mean to the Flagler Family and anxiously await your return.

Obviously, and for good reason, things will look different when we return for classes on August 26th. We have been working all spring and summer so that we are prepared to provide the true “Flagler experience” in a manner that will keep us all safe and thriving. It will fall on all of us to work cooperatively to ensure a safe and rewarding semester.

Of course, the virus is not the only thing on my mind. We are experiencing a time in our lives that is both extraordinary and impassioned. At Flagler we must work as a community to find ways to grapple with the present moment — to understand our own history and lived experiences and to find ways to engage in open dialogue. We gather “to seek the common good,” as our alma mater says, and those words have never seemed more vital.

When making decisions for the College, I often reflect on our core values. In many ways they are our rules for living as a community and we constantly strive to stay true to those things we value most. The College is developing concrete plans we will share with all and are guided by our values— values which we will all need in the days ahead to adapt to a changing landscape, and which can serve as our compass through these uncertain times.

Transformative Learning

Our Fall preparations task force decided early on that the core mission of the College, teaching and learning —along with our primary focus, our students — would be our top priority. At Flagler, that means foremost a campus community dedicated to challenging and supporting every student, to educating and caring for them as individuals, and to cultivating the powerful relationship between faculty and student that distinguishes us. That is why we are preparing for an exceptional classroom experience, and our faculty have been working all summer to fulfill that imperative. Their preparation includes both a typical classroom experience (with safety measure in place) and the ability to offer a flexible method that combines remote learning if the need arises. We will also be prepared to convert totally on-line, if necessary, for safety. The size of Flagler allows us to be nimble and transition to the most appropriate delivery system based on the circumstances. But, whatever the format, you will see and feel Flagler’s commitments to personalized education, to small class sizes and mentorship, to high-impact learning, and to a community of individualized support.

Citizenship with Integrity

We believe that ethical citizenship should be exemplified on and off campus and set high expectations for honesty, integrity and individual responsibility. Consequently, following the guidelines for returning to campus takes on an even greater imperative as we strive to build a community of trust. Being a good citizen at Flagler means following the guidelines of the CDC, as well as our state and local authorities, refraining from large group gatherings, both on campus and off, to ensure the safety of each other.

Part of citizenship and integrity also means embedding our students’ learning in a greater sense of purpose and social responsibility, in order to prepare them for a world that is diverse, complex, and dynamic; that is challenging and ever-changing. In these unprecedented times, students need more than ever to be able share their views with others with intention and clarity, and to foster and participate in productive dialogue across difference, in order to seek solutions that require those different viewpoints in order to be seen at all. That kind of citizenship with integrity starts right here on campus.

Respectful and Inclusive Community

As the world around us challenges us in new ways, it is our sense of community — the Flagler Family — that must be our source of strength and regeneration. At Flagler we seek to cultivate a sense of respect and appreciation for the dignity of all individuals. While we have made much progress in this regard, much remains to be done. As disturbing as the recent events in our country have been, we have the opportunity to work as a community to find our way through them, with love and care, with respect and trust.

Thoughtful Stewardship

Thoughtful stewardship is surely the most unique of our values as a College. It means that we are dedicated to the stewardship of our historical buildings and natural resources, and to embracing the rich and vibrant history of St. Augustine. But more importantly at this critical time in our history, we are dedicated to the stewardship and care of each other. From the minute you decide to join the “Flagler Family,” we are connected with and responsible for each other in a powerful way.

These ideas have guided me through the past few months, and I hope that they give you all a feeling of hope and connection at this time when we need it most. There is much we cannot control in our world today – particularly as it relates to this virus. However, there is much we can control in how we respond to the challenges we face, and we can all strive to treasure even the small moments we have with each other.

You can be assured that as president, the safety and security of every student is my biggest priority. I cannot tell you how much I have missed our students and how much I look forward to seeing you again. This will be our best year ever!

Flagler Strong,

Joseph G. Joyner

President

Announcement for start of Phase 2

6/30/20

Subject line: Official: Phase 2 begins July 6

Text:

Dear Staff and Faculty,

As we prepare for a well-deserved break this week, I want to acknowledge and thank you for your hard work and commitment to Flagler College. I know that the past few months have been challenging both professionally and personally. I hope that this extended break will allow you the opportunity for rest and relaxation.

As previously announced, the leadership team, with guidance from the task force, has made the decision to begin Phase 2 on Monday, July 6, for reopening the campus.

As we return to our beautiful campus, it falls on all of us to work cooperatively to ensure a safe and rewarding environment. Consequently, following the guidelines for returning to campus takes on an even greater imperative as we strive to build a community of trust. Being a good citizen at Flagler means following the guidelines of the CDC, our state and local authorities, as well as our Returning to the Workplace Guide.

In Phase 2, offices open with limited capacity. Employees will begin to return to their offices and work station in a staggered approach. Your divisional leader has submitted a plan for each office and is responsible for providing that information to you.

As you return, you will notice that the campus looks and operates differently than when we left it in the Spring. Everyone will need to complete and submit a health assessment for each day they are on campus. The use of a mask or face covering is required at all times when outside of your own personal work space. Social distancing will be inserted into all areas of campus life with the continued reliance on virtual meetings, limited seating at tables in offices and public spaces, and signage to reinforce healthy behaviors. The College has secured an adequate amount of cleaning supplies, sanitizer and masks for this phase of staff returning to campus (please see the attached for information on office sanitation supplies and submit a maintenance request by the quick link on my.flagler.edu.) Additional information on Phase 2 can be found in the Returning to the Workplace Guide.

I understand that while many of us are excited to return to campus there are some who remain apprehensive about being out in public. I encourage you to work with your supervisor and the Office of Human Resources to find an appropriate work plan for your situation.

There is much we cannot control in our world today – particularly as it relates to this virus. However, there is much we can control in how we respond to the challenges we face. You can be assured that as president, the safety and security of every member of the Flagler Family is my biggest priority. I cannot tell you how much I have missed the vibrancy you all bring to campus and how much I look forward to seeing you again.

Flagler Strong,

Joseph G. Joyner

President

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Message to students/parents about Academic Affairs Fall Contingency Overview  

6/18/20

Subject line: Official: Flagler College releases Academic Affairs Fall Contingency Overview

Text:

Flagler College releases Academic Affairs Fall Contingency Overview

June 18, 2020

Dear Students,

We know that you are eager to learn additional details about Flagler College’s return to face-to-face classes in the fall. A task force designed to prepare contingency plans for fall instruction in light of the ongoing pandemic has been working over the past month, and this past week the College approved the Academic Affairs Fall Contingency Overview.

Among other things, this approved plan holds to the standard academic calendar for the fall, which means the College will resume with face-to-face classes on campus on Aug. 26.

This plan, which is attached, will be the first of several communications in the coming weeks from this ongoing planning process. It is intended to provide a basic overview of contingency planning in order to begin to give you a sense of what we are preparing for.

Our aim in these plans is to preserve the integrity of the small classroom experience.  Future communications will focus on a more detailed description of classroom use with suggestions for hybrid/hyflex instructional models, if needed, as well as scheduling and related adjustments necessary to accommodate proper distancing/health-and-safety measures.

Please note: the attached document and those plans to follow are in addition to college-wide contingency planning related to health and safety for the entire campus. 

All of the preparation and the adjustments are necessary if we are to create a learning environment in the fall that can serve our core commitments to both a transformative education and to our care for each other, which includes the health and safety of everyone at Flagler.

More details will follow in the coming weeks. Finally, thanks to the Deans, the Senate Chair, and other members of the Academic Contingency Committee for their ongoing efforts.

Arthur S. Vanden Houten

Associate Professor of Political Science

& Dean of Academic Life

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Message about Public Events and Tours delayed until after Sept. 1

6/10/20

As Flagler College continues to develop plans to bring students back for face-to-face classes on campus this fall, our primary focus is protecting the health and safety of our students, faculty and staff. As part of this plan, the College has elected to push back decisions on allowing outside event scheduling, non-essential visitors, historic tours and other members of the public on our campus until after Sept. 1, 2020. This will allow the college to enact COVID-19 mitigation plans ensuring a healthy college environment in alignment with guidance from the Centers for Disease Control and Prevention, the State of Florida and local officials.

In addition, the logistics of implementing social distancing with students in our classrooms means using larger meeting spaces on campus as classrooms to ensure 6 feet of distance between participants. 

Over the coming months, the College will have a complete picture of class numbers and classroom space needs, and will work on developing a plan for restarting public events on campus. At this time there is not a definitive timeline for when we will begin allowing public events to take place on campus while students are present, and the college will re-evaluate its ability to open campus to these events and visitors after Sept. 1.  

These decisions are not made lightly. In these uncertain times, protecting our community is our main priority, even while we are saddened by the impact this has on these enjoyable, enlightening and meaningful events for our campus and community.

As we begin to better understand the impacts of COVID-19, it is our intention to assess our next steps and ensure prompt communication with all of our important community partners like you.

We are incredibly thankful for the time and commitment that has gone into producing these wonderful performances and events. Please bear with us as we make adjustments and modifications to better serve St. Augustine and the surrounding area in the healthiest way possible.

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Message to Staff/Faculty on Return to Work plan

June 3, 2020

Note: Sent to staff only and posted to Web. Faculty will receive it from Academic Affairs

Subject line: Official: Flagler releases Returning to the Workplace plan for employees

Text:

Flagler College releases Returning to the Workplace plan for employees

June 3, 2020

In preparing to bring students back for face-to-face classes on campus this fall, Flagler College has released its COVID-19 Returning to the Workplace plan to guide how employees return to their offices while ensuring a healthy and safe campus environment.

The plan was developed by the College’s Operations Reopening Task Force and approved by College leadership this week. It is based on current recommendations from the Centers for Disease Control and Prevention, the World Health Organization, the White House coronavirus task force, and aligns with state and local guidance and ordinances.

The plan lays out three phases of implementation with different sets of criteria that will gradually occur over a period of time this summer. The College is currently in Phase 1 – when campus offices are only open for critical employees, as well as maintenance and custodial employees. All other employees continue to work from home during this phase.

During Phase 2, the College will begin to open offices with limited capacity and in a staggered approach. Each division will determine its own schedule that works for building capacity and job duties. The College anticipates it will be moving into Phase 2 around June 15.

IMPORTANT: As part of Phase 1, all offices are asked to complete this Office Assessment survey about furniture, signage and cleaning supplies by the close of the day on Monday, June 8. For the survey click here: https://flagler.co1.qualtrics.com/jfe/form/SV_8CHWs1wEpntBC17

Each department should work collectively to complete one survey in order to avoid redundant requests for supplies.

The foundation of the workplace plan is based on three initiatives all employee will be required to follow:

Social distancing of 6 feet between all individuals will be adhered to at all times.
Masks are required at all times while on campus and outside of personal workspace.
A health assessment form must be completed and submitted to immediate supervisors for anyone coming to campus.

“As we return to the workplace, all employees are expected to follow procedures and protocols that protect their own safety and well-being and the safety and well-being of everyone in the Flagler family,” said Flagler College President Joseph G. Joyner. “By doing this as a whole, we control our environment and can move back to our roles with confidence, as well as continue the work we need to do in order to be ready to open for students in the fall as planned.”

More on reopening phases, expectations of employees, guidelines in the workplace, personal safety, cleaning and sanitizing and other critical information can be found in the Flagler College Returning to the Workplace Guide Book attached to this email.

The College intends to release additional reopening plans for the fall, as well as other COVID-19 mitigation steps to ensure a healthy campus environment, later this month.

Please continue monitoring Flagler College email or visit the College’s coronavirus information page for the most up-to-date announcements: www.flagler.edu/coronavirus

May 2020 Updates

FLAGLER COLLEGE ANNOUNCES PLAN TO RETURN TO ON-CAMPUS INSTRUCTION IN AUGUST

May 28, 2020

Flagler College is developing plans to bring students back for face-to-face classes on campus this fall with a COVID-19 mitigation plan in place to ensure a healthy campus environment.

The College has created two task forces that are preparing for how the College can resume operations and return to on-campus classes with the addition of safety measures and social distancing. These plans will follow all guidance from the State of Florida and the Centers for Disease Control and Prevention to ensure the safety and well-being of students, faculty, staff and the surrounding community.

Flagler College President Joseph G. Joyner has made it a priority to develop contingency plans in all areas of the College including cleaning and disinfecting, proper social distancing, academic offerings, residential life, staff and faculty safety, technology and numerous other areas impacted by the coronavirus.

“It is our intention to open in the fall as planned,” he said. “We are well into the planning with these task forces, as transitioning back needs to be done correctly and safely, both for the summer and next fall. We have begun preparations for the next phases, and are looking at all contingencies that we may face.”

He said because developments change daily and there are no guarantees when dealing with coronavirus, the college must plan carefully for all eventualities as it looks forward, including a possible resurgence of the virus in the fall.

April 2020 Updates

Joyner mass email to students and faculty offering encouragement

April 15, 2020

Subject line: Information: Message from President Joyner

Text:

Dear Students and Faculty,

As we approach the conclusion of this semester, I wanted to send you a message of gratitude and encouragement.

None of us knew what to expect when we suddenly were required to vacate our beautiful campus and conduct classes remotely for the remainder of the semester.  While I had a general level of comfort with Canvas based on our use during previous hurricanes, long term use was simply an unknown.  What I was confident it was the commitment of our faculty and students to make this work.  I receive daily reports on student/faculty engagement, and I am incredibly proud of the way you have all stepped up.  The sacrifices we have all had to make have been incredibly stressful and time-consuming, yet Flagler has remained strong, and our academic integrity has remained intact.  For this, I say thank you to all, and you have my deepest gratitude.

Thursday will mark one week left in the regular semester, and I want to offer a note of encouragement.  I cannot tell you how very important it is for us that we FINISH STRONG, and how thankful I am for your work toward that goal.  We are all physically and emotionally weary; these are events we have no control over, and with an uncertain end date.  What we can control, however, is how we respond.  This last week of regular classes into the Finals period is, without question, the most important part of our academic year.  We all want to look back with the assurance that we did our very best during a very difficult time.  Not only will we be able to look back with pride in how we responded to adversity, but with the assurance, we can indeed navigate the bumps in the road that life presents to all of us.

I want to thank you all for how you have responded to the crisis and for the effort you are going to display in finishing strong.

I am proud of you, Saints!

Flagler Strong,

Dr. Joseph G. Joyner

President

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Changes to on-campus services and resources

April 6, 2020

Subject line: Information Available on-campus services and resources

Text:

Dear Flagler Students –

In accordance with recommendations from the White House to practice social distancing and in response to the stay at home order issued by Gov. DeSantis, the College is having to adjust its available on-campus services and resources.

Campus offices and regular services

Changes made to College services this week:

All campus offices and regular services, i.e., Financial Aid, Enrollment, Registrar, IT, etc., have been moved to virtual delivery through the end of the Spring semester. The exception to this is the Office of Residence Life, which remains open to serve our on-campus residents.

For remote assistance:

Registrar: registrar@flagler.edu – Students may contact registrar@flagler.edu to schedule a virtual appointment with an Office of the Registrar staff member.
Financial Aid: financialaid@flagler.edu - – Please visit https://www.flagler.edu/admissions--aid/financial-aid-counselors/ to schedule a virtual appointment with your counselor.
IT: support@flagler.edu or leave a voicemail at 904-819-6293, and a staff member will return your call.

Campus buildings

Changes made to campus buildings this week:

The Ringhaver Student Center is open, but has adjusted hours – 10 am – 3 pm.

Please be diligent about practicing social distancing and keep 6 feet apart.

The Proctor Library is closed for the remainder of the semester.

Online library services will remain available Mon. – Fri. from 8 am-8 pm and on Sat. and Sun. from 1–5 pm. They can be reached by text at 904-701-3509 or email at theproctorlibrary@gmail.com. 
For students who need assistance with technology needs and discounts/fee waivers, please consider the following resources:

Student Center Laptops access
Laptops will be made available for daily use (Monday – Friday) on a first-come, first-served basis. Once equipment is checked out, it will need to be returned to the staff of the student center by 3 pm.
Cell carrier hotspot discounts/expanded coverage-https://docs.google.com/spreadsheets/d/1AtREaTOY74xqPsgz8No8GMtSvn-40Y3KFVOM9hixGRM/htmlview#

Please know you can visit www.flagler.edu/coronavirus to find additional resources for students.

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Room and board reimbursement plan

April 30, 2020

Subject line: Room and board reimbursement plan

Text:

Dear Flagler Students and Families –

As Flagler College navigates through difficult and unprecedented territory with the coronavirus pandemic, we realize this period poses a financial strain for many and a financial emergency for some. To help alleviate some of these concerns, the College is planning to issue prorated reimbursements to those who signed room and board contracts for Spring 2020.

Although the remainder of the academic semester for Spring has moved online, the College continues to incur costs related to our contracted vendors and fixed costs related to our residential facilities. In preparing our refund plan, the College has opted not to pass these expenses on to Flagler students.

Flagler College will reimburse unused room and board fees that were paid with student funds.

What this means for you and amount for reimbursement:

The reimbursement will be proportional based on approximately 40 days of unused room and board. The number of days was determined from the original expected return date to classes following spring break, of Monday, March 23, to Friday, May 1.
The exact amount of reimbursement each student receives will depend on the student’s room and meal plan, their College-funded financial aid awards, and federal requirements.
Students who remained on campus or left campus subsequent to the March 23rd date will have any applicable refund calculated based on actual unused room and meal plan days.

The refund will first be applied in the form of a credit to the student’s account. The credit will then be used to issue a refund payment to students, either through eRefund (if the student has designated eRefund on their CASHnet refund preferences), or in the form of a check mailed to the legal permanent address on file.
If a student currently owes the College an outstanding accounts balance, the calculated credit will first be applied to those amounts, in determining the final refund amount.
Because each student’s reimbursement will need to be calculated separately, refunds will likely be distributed in late April. An additional email outlining the final application of room and board credits will be sent once a final date is determined.

We hope these credits and refunds will assist you and your family during these uncertain times. Please direct any questions to the Office of Student Accounts at studentaccounts@flagler.edu.

David Carson

Vice President of Business Services & CFO

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Message to students on room and board reimbursements

April 3, 2020

Subject line: Official: Message to students on room and board reimbursements

Text:

Dear Flagler Family –

As the impact of COVID-19 continues to unfold into the month of April, we continuously monitor and assess our approach. Knowing that many of our students made the decision to remain safer at home after spring break, the College has crafted a fair and equitable reimbursement plan in response to this unprecedented situation.

Shortly, the College will release the official plan and details on providing reimbursements to students for unused room and board during the Spring 2020 semester. I appreciate the patience and grace extended to us from our Flagler families as we’ve worked through the many details involved in developing such a plan. Not only is this the right thing to do, it’s what I and the entire Board of Trustees want to do to provide as much support as possible to our students and their families during these challenging times.

I want to personally thank Vice President Dave Carson and the Division of Business Services for their commitment to developing a plan that is not only fair but also strives to help minimize the financial burdens that our students and their families are navigating now and over the next few months. I, also, want to thank our Board of Trustees for their support of this plan, and commitment to our students and their overall well-being.

As I close, I want to encourage us to continue to be thoughtful stewards of our care for each other. These times will pass, and we will return to campus a stronger community because of the compassion and goodwill we have extended to one another.

Be well,

Dr. Joseph G. Joyner

President

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Message sent to students still on campus encouraging them to head home

April 1, 2020

As the worldwide situation is changing daily and as a result of the statewide stay at home order issued today by Gov. Ron Desantis, we are strongly encouraging students who are on campus to head to their permanent residence if they are able to do so. Many of our staff are unable to travel to campus and, as a result, the College is having to make the difficult decision to close buildings and offices. Our ability to provide you with a high caliber on-campus experience is being increasingly challenged due to the changes in the global environment. As a result, the College is assessing all spaces within the residence halls.

The final day to move out of the Residence Halls is May 1. Students who begin to leave the residence hall now will need to check out with their RA and return their keys. For those students who elect to stay until May 1, we ask for your cooperation and patience, as we will likely need to move students into different residence halls/rooms to assure appropriate social distancing and for the most effective utilization of space.

If you are an international student or otherwise unable to leave the residence halls, please send an email to residencelife@flagler.edu and with a detailed explanation of why you are unable to move out at this time. We will continue to work with all students who have no other housing option and/or are unable to travel due to restrictions already put in place.

Sincerely,

Michelle A. Holland

Director of Residence Life

Office of Residence Life

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Message to staff about extending remote work through April 30

April 1, 2020

Subject line: Official: Message to staff about extending remote work plan

Text:

Dear Flagler Staff –

The College made the decision before spring break to move the majority of our workforce to remote through Friday, April 3. As we’ve learned more about COVID-19 over the past two weeks, we now know that this time must be extended. In alignment with the federal government’s decision to extend social distancing, we are continuing our remote work plan through Thursday, April 30. During this time, every employee will continue to be paid on a regular basis.

The College’s highest priority is the safety and well-being of our students, faculty, and staff, and in light of this new information, the College is fully moving campus and regular services to virtual services only; i.e., Financial Aid, Enrollment, Registrar, IT, Human Resources, etc. Each Divisional Vice President will work with their respective teams to ensure proper planning and execution of a virtual experience for students, faculty, and staff.

If you have any questions, please contact the respective department to inquire how to conduct business virtually. For faculty and staff, please contact your supervisor and/or Divisional VP regarding how this impacts your respective work.

Student services will remain physically open, such as dining, residential life, security, maintenance, mailroom, etc. If students have any questions related to accessible needs, then please contact studentaffairs@flagler.edu.

Timecard Management for Employees: 

The Human Resources Staff will load all scheduled work hours for all hourly employees on timecards. DO NOT CLOCK IN HOURS WITH PAYCOM.

For employees who work less than 40 hours a week, the hours listed on their timecard will reflect the total budget amount regardless of the employee’s schedule.  
For those that have varied schedules, such as Security officers, the full 40 hours per week will be paid based on a Mon.-Fri. work schedule regardless of the employee’s actual schedule.

Decisions to utilize PTO will be made on a limited case-by-case basis by your supervisor and Divisional VP. Please ensure PTO is properly recorded.

Overtime Reporting: 

Supervisors will turn in any hours to Meghan Durrance via email for an employee who works more than the defaulted 8 hours.
Overtime hours should be submitted on a daily basis; any extra hours should be submitted no later than the timecard due date.

Employees and Supervisors should review all timecards to ensure the hours are being reported accurately.      
Supervisors should be limiting overtime by balancing duties across the department’s personnel to remain within budget approved amounts. 
Employees working less than 40 hours should stay within the budget approved weekly amount.
An employee who works greater than 8 hours should report that to their supervisor via email, not within the Paycom system. 
All overtime earned by eligible employees will be paid in the regular fashion.

In addition, many questions for staff have been added to our Frequently Asked Questions page here: www.flagler.edu/coronavirusfaq

On-site Employees:

Additional compensation is not being distributed for those fulfilling their duties on-site.

March 2020 Updates

STUDENT OPTION FOR CONVERTING COURSES TO PASS/FAIL GRADES

March 31, 2020

Dear Flagler Undergraduate Students,

Due to the Covid-19 pandemic and in recognition of the difficulties and stresses that may be affecting your academic work, all undergraduate students will now have the opportunity of converting one or more of their courses for the spring 2020 semester to the pass/fail (P/F) grade option through the week prior to finals.

For all undergraduate students, including St Augustine traditional students, Flagler College-Tallahassee students and Public Administration students, the deadline for making this decision is April 24 at 5 pm. This option does not apply to graduate students in our Master’s of Deaf Education program.

An email from the Office of the Registrar with the detailed instructions on how to convert your grade to a Pass/Fail option will be sent to all students no later than Friday, April 10, 2020.

We urge you to consult with your academic advisor(s) and members of the CACE (Center for Advising and Core Experience) before exercising this option. For a list of advisers, click here.

Important issues to consider before choosing to convert a course to the Pass/Fail option:

According to the Flagler College Catalog, a passing grade is a grade of 60 or above. A final grade below 60 is a failing grade.
A Pass (P) grade will not affect your GPA. A Fail (F) grade will negatively affect your GPA just as an F would in the normal grading scheme.
If your GPA is near the minimum that you need to maintain your financial aid or graduate, you should be very careful about choosing the P/F option.
Converting one or more courses to P/F could have negative implications if you are applying to graduate school, seeking professional certification, or attempting to meet a minimum GPA for entry into a major.
For majors that require no more than two D’s in the major, a P grade will not affect this limit.
For courses that require a C- grade or better to pass, a P grade will not have a negative impact.
For Education majors, the C- requirement for all courses will be waived for this semester only for all P grades. Education majors are encouraged not to exercise the P/F option without consulting with an Education advisor.
Graduating with Latin Honors (cum laude, magna cum laude, or summa cum laude) requires a minimum GPA of 3.5 and requires 56 hours of letter graded credit. A Pass (P) grade is not included in letter graded credit.
To qualify for the Dean's List, a student must complete at least 12 semester hours of letter-grade courses with a 3.4 grade point average and with no grade less than C- for the semester. A Pass (P) grade would not count as an eligible grade for the Dean’s List.
To qualify for the President's List, a student must complete at least 12 semester hours of letter-grade courses with 4.0 grade point average. A Pass (P) grade would not count as an eligible grade for The President’s List.

Alan Woolfolk
Vice President of Academic Affairs and Dean of the Faculty
Flagler College

For answers to Frequently Asked Questions about the new pass/fail grade option, click here.

FLAGLER COLLEGE REQUIRING SELF-ISOLATION FOR ANYONE TRAVELING FROM NEW YORK AREA SINCE MARCH 4

March 26, 2020

Dear Flagler Family,

In response to a growing number of positive COVID-19 cases, Florida Gov. Ron DeSantis has issued an executive order requiring anyone entering the state from the New York Tri-State Area (New York, New Jersey or Connecticut) to isolate or self-quarantine for a period of 14 days from the time of entry into Florida.

In alignment with the governor's executive order, Flagler College is requiring that any students, faculty, staff or anyone else coming onto the College campus who has traveled from or been in contact with someone from one of the above states since March 4 to self-quarantine for 14 days. The self-isolation period, in accordance with the governor’s executive order, begins the day you return to Florida, or come in contact with someone from the tri-state area, and extends for two weeks from that date.

Students

For students who have traveled from that area since that date, Flagler will work with you to develop self-isolation plans and get you the services you need. In order to do so, please contact studentaffairs@flagler.edu.

Employees

For employees who have traveled from that area since that date, contact your supervisor immediately to develop a self-isolation plan.

As a reminder for your well-being, the Centers for Disease Control and Prevention encourages everyone to practice social distancing, maintaining a distance of at least 6 feet from others during this time.

Executive order: https://www.flgov.com/wp-content/uploads/orders/2020/EO_20-80.pdf

SUMMER TERM A CLASSES TO BE HELD THROUGH ONLINE DELIVERY

March 26, 2020

After careful consideration and review of all guidance from the state of Florida and Federal health officials, Flagler College’s Risk Management Team has decided to hold Summer Term A classes through online delivery.

Summer Term A runs from May 11 through June 26. Registration for summer is currently open on my.flagler.edu.

The decision to move to online delivery of summer courses is in accordance with guidance from the Centers for Disease Control and Prevention and The White House to practice social distancing as much as possible and to limit the gathering of large groups of people. The disbursement of large groups of people helps minimize the risk to campus and the wider community.

The College has developed a series of Frequently Asked Questions on a variety of topics. Please visit www.flagler.edu/coronavirusfaq.

If students have additional questions, please email registrar@flagler.edu

Please continue monitoring Flagler College email or visit the College’s coronavirus information page for the most up-to-date announcements: www.flagler.edu/coronavirus

COMMENCEMENT DECISION

March 24, 2020, 6 p.m.

Note: to graduating seniors only

SUBJECT LINE:

Information: Commencement update and survey

Dear Class of 2020,

First, let me start by saying how difficult it was to make the decision to postpone commencement. The last semester of your senior year is a culmination of your academic journey, where presentations, papers, and projects illustrate the knowledge and skills you plan to take into the world. It is a time to celebrate with friends, and make plans for the future. I am heartbroken that the expectations of this final semester have drastically changed.

We have made the decision to postpone commencement to December 12, 2020. We are very fortunate in that we were able to secure the St. Augustine Amphitheatre—it’s truly a world-class facility. I know this seems like a long way away, and I know that this is not how you planned to graduate. However, we are committed to making this a truly special celebration for you and your families. That is why your opinion matters.

We have developed this very quick online survey. We encourage you to fill it out, so that we can best make plans to honor you from afar in May, and on campus in December. It will only take a minute to fill out this survey: https://flagler.co1.qualtrics.com/jfe/form/SV_blnrDyZ1vBcd57D

I hope you find comfort in that you are not alone. I encourage you to reach out to your classmates, professors, and friends at Flagler College. We are the Flagler Family, and we lean on one another for support. We care deeply about you, and that won’t change after commencement—there is a lifelong covenant between alumni and the college. We are here for you, always.

You have worked so hard to get to this point, and you are deserving of a celebration that reflects your accomplishments, dedication, and persistence. We are proud of you.

My best,

Margo Thomas, ‘06

Senior Director of Alumni Relations and Special Events

SUMMER STUDY ABROAD AND MAYMESTER COURSES AND TRIPS CANCELED

March 23. 2020

Dear Flagler Family,

Today marks the start of our spring classes moving on-line. I’m encouraged by the resiliency of our entire campus community as we quickly adjust to this new format for delivering classes. For those who are navigating new territory, we are here to support and guide you through this unprecedented time.

This morning, the Flagler College Risk Management Team met to discuss the continuing impact of the COVID-19 Coronavirus and has several new decisions to share.

Summer Study Abroad and Maymester courses and trips canceled

After much discussion it was decided that all Study Abroad trips this summer and Maymester trips and courses are canceled for this year. While this decision was difficult, it was made for two reasons. First, we want to ensure that these classes remain high impact experiences for our students. Second, there are too many unknowns at this point to be assured of the well-being and safety of our students and faculty traveling abroad.

Let us know if you are staying local

Student Affairs is asking all students who are in the St. Augustine area, whether living on-campus or off, to check-in with the College by completing this Returning to Campus Form. This information will be used to help inform us in our planning for on-campus resources.

Keep safe and continue practicing social distancing

There are no cases of Covid-19 at Flagler College, however there are currently 18 confirmed cases in St. Johns County.

According the Center for Disease Control and Prevention (CDC), you can best protect yourself from the virus by following the below steps.

Clean your hands often with soap and water for at least 20 seconds especially after you have been in a public place, or after blowing your nose, coughing, or sneezing. A hand sanitizer should be used when soap and water are not readily available.
Avoid close contact with people and maintain a 6-foot distance between yourself and other people. Groups who do choose to gather should limit themselves to 10 participants.
Stay home if you’re sick.

We will continue to monitor the situation and send out updates as new decisions are made. Below is a comprehensive list of decisions that the College has made as a result of Covid-19.

While these decisions are hard, I know that they are in the best interest of our entire Flagler Family. Stay safe!

Sincerely,

Dr. Joseph G. Joyner

President

What you need to know:

Online Teaching: Spring classes have moved to online delivery as of Monday, March 23, through the College’s learning management system Canvas or other means established by faculty. Faculty are communicating to students their plans for classes. Classes will remain online and follow the previous Academic calendar for the remainder of the spring semester. This includes the College’s Tallahassee campus, Public Administration program and Continuing Education program.
Flagler College still plans to complete the spring semester, and will work with students to ensure that they are able to meet their educational requirements.
Residence halls: Residence halls will remain open, however, students are encouraged, but not required, to stay home during this period. We will continue to provide services on a modified basis, including food service and the library. On-campus students should notify Residence Life of their plans, including whether they plan to return to campus by completing this Returning to Campus Form. Students wishing to checkout of their rooms and move their belongings must first contact Residence Life at residencelife@flagler.edu. An email has been sent to all students with additional details and instructions for both returning to campus or removing belongings, and is also available at www.flagler.edu/coronavirus under latest updates.
Social distancing: Students will be asked to respect social distancing while on campus and have fewer than 10 people in all gatherings.
Campus facilities: The Flagler College campus and offices will remain open to students, faculty and staff, including residence halls, Flagler Security and the dining services, unless otherwise notified. Changes in schedules or services offered will be communicated as soon as possible. For a list of services and hours, please visit: www.flagler.edu/contactus

Our facilities operations team is working diligently to routinely sanitize high traffic and common areas including restrooms around campus. Employees are also encouraged to clean their work areas regularly.

Spring Commencement & College events: All college events, student or public, and including Commencement have been cancelled through the end of May. Current seniors will have their degrees conferred in May, and we have made the decision to honor the spring and fall classes during our December Commencement Ceremonies. Seniors will receive a separate communication with information about the commencement ceremony for the Class of 2020. We will also be reaching out for input on other opportunities as they present themselves. Public tours of the campus have also been canceled.
Summer Terms: A decision will be forthcoming on plans for summer terms, and more information will be relayed as soon as available.
Maymester: Maymester courses and trips have been canceled. More information will be communicated to students who are affected.
Study Abroad/Study Away: All Study Abroad and Study Away trips have been canceled. More information will be communicated to students who are affected.
Employees: An email communication was sent to all staff addressing modified work schedules as Flagler College works to keep campus open for returning students. However, many employees will be allowed to remain off campus to perform their individual tasks. Work closely with your supervisor to determine what has been approved by the Vice President of your division and what is needed of you.
Athletics: The remainder of the spring Athletics season was previously canceled.
Travel: Current travel policies for college-related domestic and international travel remain in place, as do restrictions on anyone returning to campus from to China, Italy, Japan, Iran and South Korea, unless they have self-quarantined for 14 days from their date of arrival. For more on these travel policies, visit the college’s Frequently Asked Questions page through the link below.
If Sick: Anyone feeling sick or with fever should stay home and contact your healthcare provider. Students can call Flagler Health Services at (904) 819-6211

The decision to move to online delivery of courses is in accordance with guidance from the CDC and The White House to practice social distancing as much as possible and to limit the gathering of large groups of people. The disbursement of large groups of people helps minimize the risk to campus and the wider community.

If students have additional questions, please email studentaffairs@flagler.edu

MESSAGE TO FLAGLER COLLEGE STUDENTS RETURNING TO CAMPUS RESIDENCE HALLS OR NEEDING TO CHECKOUT

March 19, 2020

On Wednesday, the College announced that classes will be delivered online for the remainder of the semester. While classes are online, the campus remains open, including residence halls. Although our residence halls will be open, students are encouraged, but not required, to stay home during this period.

Important: We are asking you keep us up to date on when you plan on returning to campus by completing this Returning to Campus Form.

For students remaining on campus:

We will continue to provide all services on a modified basis, including food service. Please note that visitation is suspended until further notice to protect the campus environment.

Other campus services offered include: The Proctor Library will remain open during posted hours, Health/Nursing Services are available on-site, Counseling will be available via phone, Student Activities will be available virtually, Title IX will be available virtually, the Student Center will be open for small gatherings and use of lounge areas. All facilities that remain open will receive high-level cleaning in common areas.

For Students who wish to checkout:

Students who want to checkout from their rooms and collect their belongings in order to return home will need to schedule with Residence Life staff and will not be able to do so until Thursday, March 26. Since visitors are not permitted at this time, students/parents should not arrive at campus unannounced to remove items from the residence halls. Please contact residencelife@flagler.edu to schedule the removal of items from rooms. Students who do not wish to return to campus to live and want to wait to collect their belongings will need to do so by May 1.

For all students returning to campus:

The College is implementing a healthy campus check as students return to the residence halls. All students wishing to enter the residence halls – whether to stay or to collect belongings – will need to do a temperature check in the Office of Health Services. The college is implementing this procedure in order to ensure the safety and wellness of the campus community. You will need to be cleared through Health Services before you are permitted to return to residence halls.

Health Services will be open Monday through Friday between 7 a.m. and 4 p.m.; Saturday between 10 a.m. and noon and Sunday between 3 p.m. and 5 p.m.

If you are sick:

Students returning to campus who are experiencing flu-like symptoms are strongly encouraged to call Health Services at 904-819-6211 during the time frame listed, instead of coming into the office. A staff member within Health Services will discuss your symptoms and provide guidance on the next step.

The Center for Disease Control provides guideline regarding monitoring symptoms.

If you have questions or concerns, please do not hesitate to reach out to us at residencelife@flagler.edu.

Thank you for your patience and understanding during this matter,

Michelle A. Holland

Director of Residence Life

FLAGLER COLLEGE DECIDES TO EXTEND ONLINE TEACHING THROUGH END OF SPRING SEMESTER

March 18, 2020

Dear Flagler Family,

I want to thank you all for your patience and understanding during this unprecedented situation. The kindness and cooperation we have experienced has reinforced my already strong feeling in our community.

I also want to say a special thank you to the entire team at Flagler College. They have demonstrated an unselfish spirit as we navigate through literally dozens of decisions to ensure the continuity of the College. At all times, the focus has been on the well-being and safety of our students, faculty and staff.

As many of you know, Florida Gov. Ron DeSantis has mandated all state colleges and universities deliver instruction remotely for the balance of the semester, and to postpone May commencement ceremonies. While private schools are not named in the mandate, it is the understanding and expectation that private colleges and universities cooperate. Flagler College certainly will do its part to slow the speed of the virus and implement with fidelity all state and federal guidance, including that of the Centers for Disease Control and Prevention.

Therefore, I have made the decision in cooperation with our Risk Management Team to continue to provide online delivery of spring classes for the remainder of the semester beginning Monday, March 23. While I make this decision with great reluctance and sadness, I am convinced it is the right decision for Flagler at this time, and aligns with the recommendations of all federal, state and local authorities. I am very confident based on previous interruptions of instruction due to hurricanes that our excellent faculty will provide a quality experience.

While our residence halls will remain open, students are encouraged, but not required, to stay home during this period. We will continue to provide all services on a modified basis, including food service and the library. To protect the campus environment, only students, faculty and staff will be permitted inside buildings. We’ll send a separate letter to our residents with information on the process for room checkouts for those wishing to collect their belongings.

Additionally, I am instituting a modified work schedule for staff starting Monday, March 23, which will include only critical staff on campus. Details of the modified schedule will be sent in a separate communication.

Obviously, it becomes necessary to cancel all college events through the end of May, including our May Commencement. While this is a gut-wrenching decision, it becomes necessary as the CDC guidelines advise against mass gatherings of 50 people or more for the next eight weeks. I want to make it very clear that we WILL have Commencement for the Class of 2020. Current seniors will have their degrees conferred in May, and we have made the decision to honor the spring and fall classes during our December Commencement Ceremonies. Seniors will receive a separate communication with information about the commencement ceremony for the Class of 2020 by the beginning of next week. We will also be reaching out for input on other opportunities as they present themselves. Seniors…you have my promise that we will make this special for you.

In closing, this is a rapidly changing situation, so I strongly encourage you to check Flagler email and the College Web site daily for updates. It is my hope this experience will allow us to reflect on and appreciate the many blessings we have at Flagler College when we all return. For me personally, my greatest joy as president is interacting with our students and watching them grow as young adults. This is a temporary interruption, and I look forward to the time we can all be together.

My thoughts and prayers are with the entire Flagler Family and your loved ones.

Flagler Strong,

Joseph G. Joyner
President
Flagler College

FLAGLER COLLEGE UPDATE ON CORONAVIRUS

March 16, 2020

The Flagler College Risk Management Team is meeting daily to monitor all new COVID-19 Coronavirus developments, as well as new guidance from the Centers for Disease Control and Prevention and the Florida Department of Health. At this time, there are no changes to decisions made last week about all spring classes moving to online delivery until at least Monday, April 6.

As events are changing rapidly and even daily, new developments may require changes and the Risk Management Team is planning for all eventualities.

The Team will meet again on Tuesday and issue additional communications about any changes in the operations of the campus.

The College has developed a series of Frequently Asked Questions on a variety of topics. Please visit www.flagler.edu/coronavirusfaq.

In addition, College staff will find new questions about topics like recording time and working offsite.

If students have additional questions, please email studentaffairs@flagler.edu

Please continue monitoring Flagler College email or visit the College’s coronavirus information page for the most up-to-date announcements: www.flagler.edu/coronavirus

FLAGLER COLLEGE MOVING TO ONLINE CLASSES FOLLOWING SPRING BREAK

March 12, 2020

To Students, Faculty, Staff, and Parents,

The College’s highest priority is the safety and well-being of our students, faculty and staff. At today’s Flagler College Risk Management meeting about the COVID-19 Novel Coronavirus, it was decided that in an abundance of caution and to allow students time to make travel plans that we will cancel classes on Friday, March 13, and move all classes online for two weeks beginning March 23, after the College’s regularly scheduled spring break.

While there are no confirmed cases of COVID-19 at Flagler College, a case of coronavirus un-connected to the College has been confirmed in St. Johns County. Flagler officials are continuing to monitor the situation and are in constant contact with local Florida Department of Health Officials.

What you need to know:

At this time, students are encouraged to return to their permanent residence for the two-week period between March 23 to April 3. All students should take academic materials including books and laptops, health information, as well as other critical information or supplies before leaving for spring break.
However, the Flagler College campus and regular services will remain open to students, faculty and staff during this two-week period, including residence halls, Flagler Security and the dining hall, unless otherwise notified. Changes in schedules or services offered will be communicated as soon as possible.
College offices will remain open during spring break and this two-week period.
Classes will resume on March 23 using remote-learning through the College’s learning management system Canvas or other means established by faculty. Faculty have been informed to begin planning for continuing classes online, and students should look for communications from faculty on next steps.
At this time, in-person classes are anticipated to resume on Monday, April 6, unless otherwise notified. However, as this situation is changing daily, please continue to monitor Flagler communications for additional updates.
This includes the College’s Tallahassee campus, Public Administration program and Continuing Education program.
Flagler College still plans to complete the spring semester, and will work with students to ensure that they are able to meet their educational requirements.
In addition, Flagler is canceling all public and student-related events during this two-week period from March 23 to April 3. Public tours of the campus have been canceled effective immediately.
Flagler staff will continue to report to work March 16-18, as well as the two weeks that college classes are held remotely. Flagler College will be closed March 19 and 20, as previously scheduled.
If you are exhibiting suspected symptoms, you should limit contact with others and seek medical care. Students should email Holly Doucette in Health Services or call the office at (904) 819-6211 with any questions regarding health support services.
The College is diligently following through with any members who have either traveled to affected international areas or others who may have had contact with individuals.

Flagler College’s Risk Management Team will continue to meet and will monitor all new developments, as well as guidance from the Centers for Disease Control and Prevention and the Florida Department of Health. The College has an emergency response plan that it is following and will communicate updates and additional information as necessary.

I can assure you that the safety and well-being of our campus community is our top priority. Please continue monitoring Flagler College email or visit the College’s coronavirus information page: www.flagler.edu/coronavirus

Joseph G. Joyner

President

Flagler College

PEACH BELT CONFERENCE CANCELS REMAINDER OF THE 2019-20 ATHLETICS SEASON

March 13, 2020

The Peach Belt Conference Board of Directors has announced that all competition for the remainder of the 2019-20 season has been cancelled. This includes all regular-season competition for the 15 NCAA championship sports the conference sponsors as well as upcoming spring sports tournaments in baseball, softball, tennis, golf and track & field.

"This was a very difficult decision for the board to make," said PBC commissioner David Brunk. "But the safety and well-being of our student-athletes, coaches and fans is our top priority. Given the unpredictable nature of the COVID-19 pandemic that we are all facing, the board agreed that this was in the best interests of everyone involved."

The decision comes a day after the NCAA announced it was cancelling all national championship competition for the remainder of the academic year.

OTHER IMPORTANT INFORMATION FOR STUDENTS BEFORE TRAVELING

March 12, 2020

Complete the Spring Break Travel Form

All students, residential and non-residential, should fill out the form here www.flagler.edu/springbreakform so the College has the most up-to-date information on whether or not you intend to leave campus for the break, and if you’re traveling, where you intend to go.

Current Travel Policy and Guidelines

All College-related domestic and international travel for students, faculty and staff is cancelled until further notice, unless considered essential for college business. Current College travel restrictions state that anyone who has traveled to China, Italy, Japan, Iran and South Korea during these restrictions will not be able to return to any college building or facility for a period of 14 days from their date of arrival and are asked to self-quarantine for that period upon return. Students should also avoid close contact with anyone who has traveled recently to one of these countries. The U.S. Department of State has issued a Global Health Advisory, advising U.S. Citizens to reconsider travel abroad. We recommend all students take this advisement into consideration when deciding if, and when, to travel.

Due to measures to help contain the COVID-19 Novel Coronavirus, travel advisories are prone to change across the country and world. You should remain aware of current travel conditions for the area you are traveling to during spring break. You can find more information about travel advisories here: https://travel.state.gov/content/travel/en/traveladvisories/COVID-19-Country-Specific-Information.html

Decisions on Summer Study Abroad

Additionally, decisions about summer study abroad will be revisited on April 1, which means that currently all summer trips are still going ahead as scheduled.

FLAGLER COLLEGE UPDATE ON CORONAVIRUS

March 11, 2020

As we continue to follow the news surrounding the COVID-19 coronavirus, Flagler College officials are continuing to monitor the situation and preparing for any and all eventualities, including the possibility of continuing classes online.

Faculty received an email this morning informing them they should begin planning for how they might continue classes online if it becomes necessary. Canvas may be used to communicate with students and provide access to coursework should the campus transition to remote learning for an extended period.

All students who are leaving for spring break should take academic materials including books and laptops, health information, as well as other critical information or supplies. At this time, College operations will continue on as planned.

While there are no confirmed cases of COVID-19 at Flagler College or in St. Johns County, the College’s highest priority is the safety and well-being of its students, faculty and staff.

Flagler College’s Risk Management Team will continue to meet and will monitor all new developments, as well as guidance from the Centers for Disease Control and Prevention and the Florida Department of Health. The college has an emergency response plan that it is following and will communicate updates and additional information as necessary.

Please continue monitoring Flagler College email or this coronavirus information page: www.flagler.edu/coronavirus

What are coronavirus symptoms to look out for?

Patients with confirmed COVID-19 infection have reportedly had mild to severe respiratory illness with symptoms of:

Fever
Cough
Difficulty breathing

If you are exhibiting these symptoms, you should limit contact with others and seek medical care. Students should email Holly Doucette in Health Services or call the office at (904) 819-6211 with any questions regarding health support services.

As a reminder, current College travel restrictions state that anyone who has traveled to China, Italy, Japan, Iran and South Korea during these restrictions will not be able to return to any college building or facility for a period of 14 days from their date of arrival. Students should also avoid anyone who has traveled recently to one of these countries.

NOTIFICATIONS NEEDED FOR SPRING BREAK INTERNATIONAL TRAVEL

March 8, 2020

As COVID-19 Novel Coronavirus continues to spread around the world, students, faculty and staff who plan to travel internationally in the coming weeks are asked to notify the college of travel plans by completing this International Travel Form, as soon as possible.

Currently, all Flagler students, faculty and staff are restricted from traveling to China, Italy, Japan, Iran and South Korea for college purposes.

It is important to remain alert and research the impact of coronavirus on your travel plans. As this is a fluid situation, travel restrictions may arise that could make it difficult for you to return to the College. Please take this into account when making decisions on where and when to travel.

For more information or future updates, monitor Flagler College email or continue to monitor this coronavirus information page.

UPDATE ON INTERNATIONAL TRAVEL DUE TO CORONAVIRUS

March 3, 2020

Dear Students, Parents, Faculty and Staff:

As COVID-19 Novel Coronavirus continues to spread around the world, Flagler College has remained vigilant concerning its effect on our campus community, especially with regard to international travel. On Saturday, the White House announced new travel restrictions for specific regions in Italy and South Korea, joining with previous restrictions to China.

In light of the current situation, Flagler College is taking the following precautions to ensure the protection of the campus community:

Currently all Flagler students, faculty and staff are restricted from traveling to China, Italy, Japan, Iran and South Korea for college purposes.
The College strongly recommends anyone who has travel plans to any of these countries for personal reasons reconsider their plans. If you do plan to travel to one of the affected areas, please contact Ms. Lisa Fiala, Director of the International Center, Mr. Larry Weeks, Risk Manager and Dean of Students, Mr. Dirk Hibler, as soon as possible.
The current policy is that anyone who travels to an affected area during these travel restrictions will not be able to return to any college building or facility for a period of 14 days from their date of arrival. This includes any Flagler students returning from closed programs in affected areas (i.e. Italy). All faculty will work with students to ensure that they are treated fairly and with understanding.
Students should contact Holly Doucette in Health Services with any questions regarding health support services. Staff members are directed to continue to consult with their primary care physician.

Spring Break:

For those students, faculty and staff who plan to travel for the upcoming spring break holiday – it is important to remain alert and research the impact of coronavirus on your travel plans. As this is a fluid situation, travel restrictions may arise that could make it difficult for you to return to the College. Please take this into account when making decisions on where and when to travel. Currently, the College does not have spring break study abroad travel scheduled.

We encourage you to review the following websites when considering travel:

https://wwwnc.cdc.gov/travel

https://www.who.int/emergencies/diseases/novel-coronavirus-2019

https://travel.state.gov/content/travel/en/traveladvisories/traveladvisories.html/

and be aware of facts about Coronavirus:

https://www.cdc.gov/coronavirus/2019-ncov/about/share-facts.html

Summer Study Abroad:

With regards to College summer study abroad travel, all trips are currently on as planned. Should this change, we will update the College community as soon as possible.

We will continue to monitor this situation as it is changing daily, often by the hour, and we will provide updates as we follow recommendations from the Centers for Disease Control and Prevention, the World Health Organization and the U.S. Department of State. This policy will remain in effect until otherwise communicated. Please stay tuned for additional updates. As always, the safety of our campus community is the highest priority.

Joseph G. Joyner

President

Flagler College

FLAGLER COLLEGE CORONAVIRUS INFORMATION & UPDATE

March 3, 2020

Flagler College is monitoring the recent international outbreak of the coronavirus respiratory illness, and is closely following all guidance issued by the Centers for Disease Control and Prevention (CDC). While the CDC considers the immediate risk of this new virus to the American Public to be low at this time, some imported cases have been detected in the U.S. and the coronavirus is considered a public health concern.

Today it was reported by the Florida Department of Health that the state of Florida has two presumptive cases of 2019 coronavirus in the Tampa area. The two individuals are in isolation and the threat to the state remains low. The Department of Health continues to coordinate with all local partners to investigate, confirm, contain and report any suspected cases.

At this time, Flagler College is continuing to move ahead with all summer Study Abroad programs, and is closely monitoring guidance from the CDC, as well as the U.S. Department of State.

The International Center and Academic Affairs is forming a committee to look at any risks to our study abroad programs as the Coronavirus situation continues to unfold. If you have immediate questions about the study abroad programs, questions can be sent to Lisa Fiala, Director of the International Center, at lfiala@flagler.edu.

Flagler College will continue to monitor the situation, and will keep you informed of new information or updates as it becomes available.

INFORMATION ABOUT THE CORONAVIRUS

Coronavirus disease 2019 (COVID-19) is a respiratory illness that can spread from person to person. The virus that causes COVID-19 is a novel coronavirus that was first identified during an investigation into an outbreak in Wuhan, China. Right now, the greatest risk of infection is for people in China or people who have traveled to China. Risk of infection is dependent on exposure. Close contacts of people who are infected are at greater risk of exposure, for example health care workers and close contacts of people who are infected with the virus that causes COVID-19. Patients with COVID-19 have had mild to severe respiratory illness with symptoms of fever, cough, shortness of breath, and in the most severe cases, pneumonia in both lungs.

Source: https://www.cdc.gov/coronavirus/2019-ncov/downloads/2019-ncov-factsheet.pdf

WHAT YOU CAN DO

The CDC recommends everyday preventive actions to help prevent the spread of respiratory diseases, including:

Avoid close contact with people who are sick.
Avoid touching your eyes, nose, and mouth.
Stay home when you are sick.
Cover your cough or sneeze with a tissue, then throw the tissue in the trash.
Clean and disinfect frequently touched objects and surfaces using a regular household cleaning spray or wipe.
Follow CDC’s recommendations for using a facemask:

CDC does not recommend that people who are well wear a facemask to protect themselves from respiratory diseases, including COVID-19.
Facemasks should be used by people who show symptoms of COVID-19 to help prevent the spread of the disease to others.

Wash your hands often with soap and water for at least 20 seconds, especially after going to the bathroom; before eating; and after blowing your nose, coughing, or sneezing.
If soap and water are not readily available, use an alcohol-based hand sanitizer with at least 60% alcohol. Always wash hands with soap and water if hands are visibly dirty.

Additional Resources:

Centers for Disease Control and Prevention - https://www.cdc.gov/coronavirus/2019-ncov/index.html
CDC Travel Information - https://www.cdc.gov/coronavirus/2019-ncov/travelers/index.html
Florida Department of Health – http://www.floridahealth.gov/diseases-and-conditions/COVID-19/
S. Department of State – https://travel.state.gov/content/travel/en/traveladvisories/ea/novel-coronavirus-hubei-province--china.html
Flagler College Health Services – https://www.flagler.edu/student-support-services/health--wellness/health-services/