Frequently Asked Questions
Q: What time can my event start and end?
Rental fees are based on a four-hour event. Events held in the Ponce de León Ballroom and Solarium must conclude by midnight. Events held in the Crisp-Ellert Art Museum and Markland House must conclude by 10 p.m. After the four hours, an hourly overtime charge will be in effect for each hour or portion thereof.
Q: How can I hold a space for an event? Is a deposit required? Is my deposit refundable?
A deposit of 50% of the rental fee is required to book your event. The remaining amount is due 30 days prior to your event’s date.
Q: Can I use whatever vendors I wish?
There is an approved vendors lists on this website. If you would like to use a vendor that is not on the list, you may, but please note that Flagler College has final approval over all vendors and there will be a charge of $1,000 per vendor not listed.
Q: Will I be required to sign a contract and supply insurance?
Yes, all applicants are required to sign a contract and provide a Certificate of Liability in the amount of $1,000,000 naming Flagler College and its Board of Trustees, 74 King Street, Saint Augustine, Florida 32084, as “additionally insured.” The Certificate must be received by the College at least thirty (30) days prior to special event. In addition, if liquor is to be served, rental parties will also be required to sign a liquor contract. Contracts are not negotiable. Various levels of insurance will need to be obtained depending upon the nature of the event.
Q: Can other events take place in the building at the same time as mine?
There can be two events at the same time but never in the same building.
Q: Are there smoking areas in the building?
Smoking is not permitted at any time in any of the Flagler College facilities. The designated smoking areas are outside at least 50 feet away from any doorways.
Q: Does the building have access for persons with disabilities?
All of our venues are wheelchair accessible.
Q: How do I get a floor plan for my event space?
Q: Hotels/ Parking close by?
The College is set in the heart of historic St. Augustine. Onsite parking is available but limited. The Historic District parking garage is within walking distance of the Ponce de Leon. There are also several hotels located just blocks away.