ID Cards || Loan Periods || Renewals || Recalls || Overdue & Lost Materials || Overdue Fines || Overdue Notices || Lost Item Invoice || Suspension of Borrowing Privileges || Disputing Fines
You must present a valid (active) Flagler College ID card in order to borrow materials from the Proctor Library. You are responsible for all library materials charged out to your card. To avoid problems, we recommend that you not loan your card and that you report any loss of your card.
| Library Material | Student Loan Period |
Faculty & Staff Loan Period |
Subject to Recall? |
Renewals allowed? |
Books (circulating) |
21 days |
End of Semester |
After 14 days |
Yes |
Audiobooks |
21 days |
21 days |
After 14 days |
Yes |
Audio-Visuals |
5 days |
5 days |
After 5 days |
Yes |
CD-ROMs & Software |
5 days |
5 days |
After 5 days |
Yes |
Reserve Materials |
2 hours |
2 hours |
No |
Yes |
Reference Books |
Not loaned |
Not loaned |
N/A |
N/A |
Journals/Newspapers |
Not loaned |
Not loaned |
N/A |
N/A |
Books, audio-visuals, CD-ROMs, and software can be renewed for additional loan cycles (according to the above chart) effective the date the renewal action is taken. With the exception of Reserve Materials, renewals can be accomplished in person, by telephone, or online using the Voyager system.
NOTE: All borrowed library materials must be returned to the Library at the completion of each semester. If any items are needed for the next semester, they can be renewed at that time in person.
All students, faculty and staff may borrow books for an initial 14 day loan period (5 days for audio-visual or CD-ROM/software items) before the item becomes subject to Recall.
After the initial loan period, a Recall request may be placed on any discharged item through the Library (in person or using Voyager). A recall notice will be prepared and mailed via campus mail to the current borrower of the item. A revised due date will then be assigned to the item in place of the original due date. The borrower with the item is expected to return the item as soon as possible, at least by the new due date. If the item is not returned as requested, a fine or replacement fee will be levied upon the borrower (see overdue fines/item replacement fees below).
Overdue/lost materials policies exist so that library materials will remain available to everyone in a timely and efficient manner. The date the item is to be returned to the Library (the “due date”) is included on the printed check-out slip provided at the time the item is checked out. Each item’s “due date” can also be verified in the Patron Information module within the Voyager system.
Library users will not be charged overdue fines for normal circulating items held beyond the designated due date. However, they may later become subject to “lost item” fees described in the paragraphs below.
Fines will be charged on the following: Recalled items, Reserve items, Interlibrary Loan items, and special permission items (i.e., non-circulating items loaned by special permission).
| Recalled Items | 50 cents per day |
$10.00 maximum |
| Reserve Items | 50 cents per hour |
$10.00 maximum |
| Interlibrary Loan Items | 50 cents per day |
No maximum |
| Special Permission Items | 50 cents per day |
$10.00 maximum |
One Overdue Notice for a normal circulating item will be sent to the borrower seven (7) days after the initial “due date,” via campus mail. This will be the only Overdue Notice sent. Please note that overdue notices are sent only as a courtesy. It is the responsibility of the borrower to keep track of “due dates.”
Materials not returned, or overdue thirty (30) days beyond the initial due date, will be considered “lost.” A Lost Item Invoice to cover replacement of the items will be prepared and sent the borrower at each of the following addresses (if available): the borrower’s campus mail box, college email, and permanent mailing address. The invoice will consist of two line entries for each overdue item:
1. Lost Item Processing fee: $10.00 added to each item lost.
2. Lost Item Replacement cost: current list price – according to “amazon.com” or “barnesandnoble.com”, etc. – or the currently established “out of print” charge.
Ten (10) days after a Lost Item Invoice is sent, if no action has been taken or appeal made by the borrower, the invoice will be forwarded to the College ’s Office of Business Services for final billing. Once the Office of Business Services receives and processes the invoice, the borrower will not be permitted to either renew or return the lost item--the Lost Item charges will be final.
When a library user’s fee balance exceeds $75.00, the Library will suspend borrowing privileges. Privileges will be restored as soon as outstanding fees are paid.
A borrower should discuss a disputed notice or invoice with one of the Library’s Circulation Managers, or with the Director of Library Services, Michael Gallen. If an appeal is found necessary, this can be presented to the Assistant Dean of Academic Affairs for final resolution.