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Student Self-Reported Academic Record FAQ

The Student Self-reported Academic Record (SSAR) is Flagler College's self-reported transcript. It is an online form where you enter all of your high school and dual-enrollment courses and grades from 9th-11th and your courses in progress for grade 12. It is recommended that you get a hard-copy transcript from your guidance counselor in order to complete the SSAR.

All freshman applicants must complete a SSAR with the following exceptions:

  • Applicants who have already graduated from high school. Instead of the SSAR, graduated students must submit final official high school and dual enrollment transcripts when they apply.
  • GED graduates. Instead of the SSAR, GED graduates must submit their official GED results, along with official partial high school transcript(s).
  • International and U.S. applicants who have not followed an educational curriculum patterned after the U.S. system.

Q: What is the Student Self-Reported Academic Record (SSAR)?

A: SSAR is a student self-reported academic record that lists the classes and associated grades that have been attempted, or will be attempted, for high school and/or college credit. It replaces the high school and college transcripts used by the Office of Admissions during the initial review process. Since accuracy is critical, you are advised to have a copy of your high school transcript available to use as a reference when you create your SSAR. If you are admitted to Flagler College and choose to enroll, you will be required to submit an official final transcript to the Office of Admissions the summer following your high school graduation.

Q: Where do I create my SSAR?

The SSAR is created at the Student Self-reported Academic Record site. The link to this site will be emailed to you after you complete your Flagler College application.

Q: When do I create my SSAR?

We require students to complete an application before submitting their SSAR. Please keep in mind your application for admission is incomplete and will not be reviewed until your application fee, SSAR, test scores, essay, and recommendation letter have been received.

Q: Do home-educated students complete a SSAR?

Yes, if they have not graduated and they have followed an educational curriculum patterned after the traditional U.S. system. If the curriculum followed cannot be represented on the SSAR, we ask that you contact the Office of Admissions at 904.819.6220 or admissions@flagler.edu for further instruction.

Q: What will happen if I do not complete a SSAR?

All freshman applicants (excluding the exceptions above) must complete the SSAR for admission consideration. A high school transcript submitted from the high school or through a third-party vendor like Naviance or Parchment does not substitute for the SSAR requirement. If, for some reason, you are unable to complete the SSAR, you must contact the Office of Admissions at 904.819.6220 or email admissions@flagler.edu.

Q: Do I need to include high school courses taken while I was in middle school/junior high school?

Every academic course that you attempted for high school credit while in middle school/junior high school must be listed on the SSAR. The SSAR entry process allows you to state that the courses were taken while in middle school.

Q: How do I enter my grades on the SSAR?

The SSAR format collects grades on a semester basis. Please refer to the following examples to guide your grade submission:

  1. If your school only assigns semester grades, you will enter your semester grades as shown on your high school transcript into the appropriate places in the SSAR.
  2. If your school only assigns a final grade for each class taken, you will enter the final grade twice (first semester and second semester) for year-long classes (one credit), and once (either first semester or second semester) for semester-long classes (1/2 credit). For example, if you earned a grade of A in World History which is a year-long class (1 credit), you will enter that grade twice (first semester and second semester). If you took Economics which is a semester-long class (1/2 credit), you will enter that grade only once in whichever semester you took the class.
  3. If your school assigns both semester grades and a final grade, only use the final grade when entering your grades in the SSAR. For example, if you took Biology and earned an B in the first semester and a A in the second semester and your final grade is B, you will enter a grade of B twice (first semester and second semester) in the SSAR.
  4. If your school assigns trimester grades and a final grade, only use the final grade, the same principle as in #3. If the class is a year-long class you will use the final grade and enter it twice in the SSAR. If the class is only for one trimester, enter the final grade on either the first or second semester field.
  5. If your transcript does not fall into one of the above categories, please call the Office of Admissions at 904.819.6220 admissions@flagler.edu.

Q: How do I report my senior classes?

You should list your senior-year classes as "In Progress" since you will have no grades associated with them. If your schedule changes, you must immediately update your SSAR. To make changes, simply log in to the SSAR website with the email address and password used to create your original SSAR.

Q: What if my school is on block scheduling?

If you attend a school that is on block scheduling, you are actually completing a year-long class (one credit) in one semester and a semester-long class (1/2 credit) in nine weeks. A one credit class will be entered twice (first semester and second semester), and a 1/2 credit class will be entered once.

Q: What if I am taking or repeating classes in the summer?

You will enter the class and grade like you would any other class that you have taken during the regular school year; however, you will record the class in the preceding school year. For example, if you took a class between the 10th and 11th grades, you would enter the class as a 10th grade student.

Q: How do I enter my grades if my school uses pluses/minuses?

Pluses and minuses are not used in the admission review process and cannot be entered in the SSAR. Grades will be reported as A, B, C, D, and F, so grades of B+ and B- are treated as a B grade, and should be denoted in the SSAR as a B.

Q: How do I enter my grades if my school uses a numerical system?

Numerical grades should be converted to A-F grades based on the universal standard grading scale, which is as follows: 90-100 = A, 80-89 = B, 70-79 = C, 60-69 = D, 0-59 = F. Please contact your admissions counselor if you need assistance converting your grades.

Q: How do I enter my weighted grades?

You should report all grades exactly as they are listed on your transcript. Do not add or remove any weight. There will be a separate field on the SSAR (Course Level) for you to list the type of course it is, i.e. honors, AP, dual enrollment, etc.

Q: How do I enter my college (dual enrollment) classes and grades?

If you have taken college (dual-enrollment) courses, you must self-report all college (dual-enrollment) courses and grades listed on your transcript. If your dual-enrollment course is one credit in high school, enter the grade twice (first semester and second semester). If your dual-enrollment course is 1/2 credit, enter the grade once. Dual-enrollment courses should be reported in the appropriate subject area (English, Mathematics, Natural Science, Social Science/History, and World Language). If the dual-enrollment course does not fall into one of the subject areas mentioned in the previous sentence, it should be listed in the "Other Coursework" area.

Q: Do I report all of the classes taken and grades earned that are reflected on my transcript?

All attempted coursework must be listed on the SSAR, including repeated coursework or coursework that receives pass/fail grades.

Q: What if I repeated or withdrew from one or more of my classes, or I took a course for Pass/Fail?

If you failed or withdrew from any course, it must be listed on your SSAR. If you retook the exact same course at a later date, please only list the most recent attempt of that course and its accompanying grade.

Q: Does it matter if I attended more than one high school and/or college during my academic career?

No. When completing the SSAR you should list all coursework regardless of how many different schools you attended. If you have attended multiple schools and the classes and grades are not reflected on your current high school transcript, you should obtain a copy of your previous transcript(s) from your guidance office.

Q: What if I can't find my high school listed on the SSAR website?

The SSAR website uses a database of "official" high school names from College Board which may vary slightly from the everyday name of your school. When you are searching for your school, try to use variants of the official school name. For example, if you attend William R. Boone High School, search "Boone High school" in the box. Make sure you select the correct state. If you still can't find your high school, you should contact the Office of Admissions at 904.819.6220 or admissions@flagler.edu

Q: Can I change the SSAR once it is completed?

Yes. We want your SSAR to be as accurate as possible so, if you have corrections or your schedule changes, we encourage you to update your SSAR. To make changes, simply log in to the SSAR website with the email address and password used to create your original SSAR. Changes and corrections should be made prior to completing your application. Your SSAR information will be locked after that time for the selection process, if a change is necessary after that the SSAR deadline you should contact the Office of Admissions at 904.819.6220 or admissions@flagler.edu

Q: Do I have to submit my first semester grades in the senior year?

We require that you list your senior year “in progress” courses if you have not yet received first quarter or first semester grades. As those become available, we would very much appreciate if you continuously update your SSAR profile to reflect these updated senior grades.

Q: What if I am unsure about the dual enrollment classes that I will be taking during the second semester of my senior year?

You should provide the best estimation of what classes you will be taking when completing the SSAR. If your schedule changes, you will be able to update the SSAR. If you are unable to re-enter the SSAR, you should be in contact with the Office of Admissions at 904.819.6220 or admissions@flagler.edu. If the correct information is not listed on your SSAR when we validate your classes and grades from your official high school and college transcripts, your admission is subject to revocation and, if discovered after classes begin, cancellation of registration.

Q: Can my SSAR be used by multiple colleges/universities?

Currently, only a few colleges and universities are utilizing the SSAR. Once you complete your SSAR, please confirm with each institution on how to provide them with access to your data. For Flagler College, please be sure to both submit your SSAR through the SSAR system and link your SSAR data with your application.

Q: When do I send my official high school and college (if dual enrolled) transcripts?

Only applicants offered admission will be required to submit official high school and college transcripts after graduation. These transcripts will be used to validate the information on the SSAR, and high school transcripts will need to include a printed date of graduation. Students that falsified information on their SSAR will have their admissions decision rescinded and will no longer have a space in the entering class. All final transcripts must be submitted to Flagler College before classes begin for your selected entry term.